SPOC - School Administrator

Job description

• Job Description
• Designation SPOC Single Point of Contact (Year Zero School Project)
• Business & Location Gandhidham
• Reporting to Promoter/Principal

Purpose

1. To facilitate and coordinate for activities that are contributing in timely set up of schools in year zero.

2. To coordinate with school core team and support processes for all activities pertaining to marketing, HR, admin, IT etc.

3. To plan for the initial orientation of the staff hired in year zero along with school team and processes.

Ideally a SPOC should be:

• A known and trusted individual who has worked with the Promoter in the past or his/her employee from their own or other businesses or schools
• Should possess effective communication, coordination and interpersonal skills
• Someone who can be groomed to take on bigger roles of responsibility and be absorbed in either an academic or non-academic role once school commences operations after year zero
• Someone who can be trusted to keep counsel and handle confidential information with integrity and diligence

Activities for achieving Outcomes

As an Administrator

1. Taking care of all coordination work between the promoter and School various team members assigned to the school

2. Keeping a tab on timelines as per activity calendar of various processes

3. Sharing concerns timely with the respective process heads so that they are addressed appropriately and promptly

4. Keeping decisions and discussions strictly confidential within the core team

5. Making arrangements and bookings for School Team Travel and accommodation

6. Sharing monthly MIS and conducting weekly review meetings with Promoter and Principal on the progress in areas pertaining to Operations, Finance, Marketing, IT, Admin and HR to the promoter and school team. Any delay in plans need to be brought for immediate action.

7. Ensuring effective coordination for Transport/cab, Housekeeping, Security, Maintenance and Events in year zero

8. To ensure that deviation from SOP and DOPs are brought timely to the notice of Promoter and Principal.

9. To ensure that expenditures are in line with the budget of the school

Vendor Management & Procurement

1. Collect details and contact of vendors from School team as per the requirement of the school (for items, projects, services, etc)

2. Plan and coordinate for new vendor development in case school vendors are not able to provide services in the concerned areas

3. To plan and coordinate for timely implementation of vendor agreements

4. To ensure that payments of vendors are settled as per agreement clause

5. To monitor and ensure cordial relations are being maintained with the vendors

6. Ensure that timely feedback is given to the vendor on services, products delivered so that situation of conflict does not arise in future

7. To maintain and ensure that all communication/correspondence with vendors are documented and updates given to Promoter/Principal

As a HR role

1. Planning and coordinating for recruitments (of all required employees in year zero) along with the Promoter and school team

2. Ensure that recruitments are done with consultants with whom the school has signed up an agreement.

3. Ensure that proper process for recruitments in followed pdf filing, demo sessions, personal interviews with the panel

4. Coordinate with Promoter, Principal and School team for interviews at various levels

5. Ensuring that offer letters are rolled out in time to the shortlisted candidates

6. To coordinate and ensure that an initial induction and orientation of Principal, Admin, PRO, IT, HR and accounts is done

7. Taking signatures of Principal/Promoter on HR policies finalized by school and School team

8. In case of an exit, timely full and final process to be followed

9. Maintaining the staff database and their personal documents

As an Admissions Person

1. Coordinating with Promoter/principal and marketing team of School for collaterals, brochures, branding activities

2. Supervising the activities of PROs for timely ads, notices, circulars related to admissions are sent to all prospective parents.

3. Monitoring and Planning for various marketing activities to obtain visibility for the School.

4. Supervising the PRO so that proper MIS of queries, receivables and fee payments are done. Receipts are given to parents (till the time an accounts person joins).

5. Ensuring that proper Admission process is carried out and final meeting with either of the prospective parent is happening with the Promoter/Principal concerned

As a Connect

1. Ensure ERP is implemented in the school as per decided timelines

Creating a Positive school environment

Job Type: Full-time

Pay: ₹17,373.14 - ₹35,000.00 per month

Benefits:

• Cell phone reimbursement
• Health insurance
• Provident Fund

Schedule:

• Day shift

Work Location: In person