Specialist - Corporate Secretariat

Job Summary:

A prospective candidate will provide auxiliary support in corporate secretariat services and other overflow work referred to you from the global corporate secretariat team in support of multiple business units and functions across the group companies. The role is expected to grow as you work with the Deputy Manager and the Corporate Secretariat Team to provide strategic input into designing processes and controls too.

- Triage corporate secretarial work

- Design operation protocols and procedures

- Refine and maintain in-house standardised templates

- Build processes and checklists to help triage

- Use appropriate tech to manage the operational activities

- Provide initial/first support to standard queries including to review guarantees, contracts, agreements etc.,

Assisting logging and tracking productivity in the companys matter management system on behalf of members of the Global Co-Sec team.

- Experience in Global Corporate Secretarial activities (preferably, Middle East, Africa, South Americas and Asia Pacific regions).

- Have extensive knowledge on Office 365 applications and other secretarial tools available in the market.

- Have knowledge or experience in developing tools to automate processes or create applications that may help with secretarial processes.

- Helping design controls, processes and ways of working in a way which respects business requirements and delivers on operational excellence.

- Communication with key project stakeholders in the global treasury team and internal Finance teams.

- Track all Corporate Guarantees, Resolutions, Agreements and Contract review work and certain other workflows for members of the corporate secretariat team, BU and Functions including the time involved in handling related work.

- Ensure proactive and effective communication and collaboration between Corporate Secretariat, BUs and Function and Corporate Secretariat Business Services Team to improve efficiency.

- Respond to corporate secretariat team, BU and Function inquires in a timely manner.

Profile Description:

- Global Corporate Secretarial experience or having experience interacting with global corporate secretariat teams with an intermediate level corporate secretariat certificate or a B.Com CS degree.

- Having a law degree is desirable but not mandatory.

- Knowledge and experience of Office 365 or similar applications and experience in using the application in improving processes.

- Strong multi-tasking skills & excellent written and verbal communication skills

- Excellent organisational skills including ability to manage time and prioritise tasks effectively.

- Excellent and proactive communicator who can perform in a client-facing role.

- Ability to work both effectively as part of a team and independently in a demanding, fast-paced environment.

- Flexible with working hours; and demonstrated logical and pragmatic approach to problem solving.