Senior Wedding planner and wedding designer

Roles and Responsibilities1. Pre-Event Planning- Collaborate with the design and sales teams to understand event concepts, layouts, and production needs- Conduct site visits- Prepare BOQs (Bill of Quantities), vendor quotes, and timelines for fabrication and logistics- Source and coordinate with vendors for décor, fabrication, florals, lighting, AV, and rentals- Create production timelines, checklists, and deployment plans2. Vendor Management- Finalize and manage third-party vendors for each event element- Negotiate pricing, delivery terms, and contract agreements- Coordinate production schedules and ensure timely execution- Supervise vendor quality, on-site behavior, and adherence to brief3. On-Site Event Execution- Supervise setup and teardown of all production elements at the venue- Lead the on-ground production team and ensure real-time coordination- Troubleshoot any last-minute issues or vendor delays- Ensure the final output matches the approved designs and client expectations4. Budget & Resource Management- Track production costs against budgeted estimates- Minimize wastage of material, manpower, and resources- Maintain inventory of reusable props and materials- Ensure cost-effective execution without compromising on quality5. Post-Event Closure- Ensure smooth dismantling and vendor wrap-up- Maintain documentation of vendor bills, payments, and feedback- Create a post-event report including learnings, challenges, and photos of setup- Update internal records for vendor performance and production benchmarks-6. Team & Communication- Coordinate with Creative Director, BD team, and Client Servicing throughout the project lifecycle- Lead internal production team and assign clear responsibilities for each event- Conduct team briefings, assign roles, and supervise execution- Be the primary point of contact for production queries on site