Senior Procurement Executive

Role & responsibilities

• Liaison with all India Units Sales Functions to ensure that the parts are dispatched as per purchase order and highlight the issues proactively.
• Liaison with all India Units Quality Functions to ensure that the quality of parts dispatched are as per the customer requirements and highlight the issues proactively.
• Liaison with all India units to identify the packing standards as per the customer requirements and the same is implemented at the India units
• Review the Customer Requirements on weekly basis and place Purchase Order to the India Units for regular as well as Sample parts
• Get Order confirmation from all suppliers within 03 working days and adjust the Purchase Order in ERP after confirmation.
• Prepare the Variance in the Customer Requirements and highlight the issues to the Customer Service Team
• Analyze Critical shortages work with suppliers to avoid potential line down situation at customer.
• Approve container plan submitted by the suppliers to effectively manage the inventory in transit and at Overseas units/ Warehouses
• Review the Inventory Level at the Overseas units Warehouse on monthly basis and ensure the Inventory level is maintained as per the budget.
• Review the Safety Stock monthly as per the existing agreement with the customer and ensure its maintenance in ERP as well as Inventory Level in the Overseas units Warehouse.
• Prepare Weekly Dispatch Schedule based on the Customer Requirements, safety stock requirements, Inventory in Transit and at Overseas units Warehouse.
• Ensure that the required inventory level is maintained at Overseas units warehouse for the First Series Order Implementation with Customers
• Conduct CAPA Effectiveness Audits based on the Quality Defects reported by Overseas units.
• Track Shipments in Transit with support from HO Logistics Team and ensure timely arrival of the material as per the customer requirements.
• Analyze the aging of Inventory at Overseas units Warehouse and work with Customer Service team to ensure disposition of non-moving/ obsolete inventory

Coordination & Maintenance of all ERP/IT/IM data in the ERP System of Overseas units and India units (follow-up with engineering to create part code in system) and Tracking Item Signals

• Align MOQ/ Crate Quantities as well as Crate types between Customer, Overseas units & India units to minimize the repacking activity at Overseas units.
• Coordinate with ICT team to ensure that the Purchase Order date changes are uploaded in ERP based on the commitments from the India units to use Projected Negative Inventory can be used in place of Weekly Schedules
• Alignment of order book of UIG and UOI with suppliers on regular basis
• Reconcile Engineering Revision for UOI and UIG on regular basis to match SO report.
• Update and maintain UOI/UIG price book– Compare Purchase/Sales Ratio -highlight if >86%