Senior Procurement Executive (3 Months Contract)

Summary: This position is responsible for facilitating the end-end sourcing process which includes reviewing the sourcing specifications, doing the preparatory groundwork for purchase or rental from external services / facilities providers and raise the Purchase Order (PO)

Essential Duties/ Responsibilities:

• Support the procurement process by reviewing sourcing specifications, sourcing suppliers, comparison of quotes, conducting background reference checks, and propose the best procurement option for the company.

• Prepare and ensure Purchase Order is raised accurately and in a timely manner.

• Work closely with budget owners, upload documents in the system.

• Support negotiations for favorable terms and pricing and obtain tax invoice before payment is processed.

• Ensure deliverables are in line with the contract terms and provide weekly status updates.

• Updating and maintaining records of all orders, payments and received stock.

• Support preparation of data and reports related to purchasing activities for management.

• Summarize data and prepare various reports on purchasing activities as well as cost analysis on different categories.

• Work closely with Finance to make payments to suppliers in accordance with agreed terms.

• Ensure compliance of procurement policy and seek approval as per Delegation of Authority Manual.

• Establish sound relationships with suppliers, ensure lead times are met and expedite outstanding orders.

Position Requirements:

Note: The job description in no way states or implies that these are the only duties to be performed by the employee(s) incumbent in this position. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments. All duties and responsibilities are essential functions and requirements are subject to possible modification to reasonably accommodate individual with disabilities. To perform this job successfully, the incumbents shall possess the knowledge, skills and abilities to perform each duty proficiently. Employment in this role is subject to clearing the necessary requirement as per the laws of Government of Singapore.