Senior PMO Analyst :: Hexaware Technologies

Role Overview

We are looking for a dynamic and detail-oriented PMO Operations Executive with 6-10 years of experience in talent management and business unit operations. The ideal candidate will play a pivotal role in optimizing resource utilization, driving operational efficiency, and supporting key business processes. This position offers high visibility and opportunities to collaborate with stakeholders across the organization.

Key Responsibilities:

• Resource Management and Utilization Optimization:

• Monitor resource utilization, minimize unbilled consultants, and manage the bench effectively
• Track upcoming allocation end dates and follow up on extensions, releases, or reallocations
• Collaborate with project teams to ensure timely project extensions, creation of new projects, and smooth transitions for consultants.

• Operational Excellence:

• Lead and facilitate meetings with large audiences, ensuring alignment and effective communication.
• Prepare, analyze, and present detailed and actionable reports to support decision-making.
• Validate and track resource demands, capturing critical client-specific details such as reference numbers and other attributes.
• Ensure all consultant releases are accurately reflected in systems like Fusion and Legacy.

• Stakeholder Coordination:

• Follow up with ASDM/VDH for project approvals and ensure timely acceptance or rejection of nominated consultants.
• Coordinate with stakeholders to ensure contractor termination notices are issued promptly.
• Act as a liaison between internal teams and clients for operational tasks such as visa-related client letters, event records, and appreciations.

• Interview and Demand Management:

• Manage interview panel logistics and scheduling for both internal and client interviews.
• Support the demand validation process by ensuring completeness and accuracy of data.

• Client Onboarding and Offboarding:

• Collect and maintain necessary information for onboarding new clients and consultants.
• Maintain accurate logs and ensure timely follow-ups to complete onboarding processes.
• Support offboarding processes, ensuring compliance with organizational standards.

What the Role Offers

• A unique opportunity to contribute to business operations and drive impactful outcomes.
• High visibility and collaboration with stakeholders at all levels within the organization.
• A platform to develop and showcase operational and analytical skills in a dynamic environment.
• Essential Skills and Competencies
• Strong understanding of end-to-end Talent Management processes.
• Excellent analytical and reporting skills with a keen eye for detail.
• Proficiency in MS Office tools, especially Excel and PowerPoint.
• Strong interpersonal and stakeholder management skills, with the ability to influence and engage effectively.
• Ability to multitask, prioritize, and manage time efficiently in a fast-paced environment.