Senior Executive Assistant

Executive Assistant Responsibilities:

* Coordinates Executive’s calendar and contacts and, according to allowed authority, manages Executives email.

* Establishes work priorities and directs assignment of work to various department staff according to scope of allowed authority.

* Coordinates and sends meeting invitations and agendas to attendees, books meeting rooms and arranges for IT resources and refreshments in support of efficient meeting facilitation.

* Maintains confidential information for the business, team and leadership and ensures information is handled appropriately.

* Coordinates multi-leg travel, often requiring continuous changes and rescheduling, in conjunction with team of Executive Assistants and according to most Senior Executive travel plan.

* Oversees the approval of department expenses, including the review of employee expense claims for accuracy and adherence to policy on behalf of Executive.

* Acts as a communications liaison with Department as required.

* Responds to inquiries or refers them to the appropriate partner.

* Prepares briefing notes and minutes of meetings, as required.

* Provides Executives with documentation needed for meetings and correspondence with the business.

* Delegates and follows up on action items that fall within realm of responsibility.

* Supports space planning needs for department growth.

* Special Projects as assigned by Executive.

* In partnership with P&C, owns and oversees onboarding of incoming Senior Executives and new members of their Leadership Team.

Qualifications:

* 2-5 years’ experience or equivalent in an administrative and or executive support level capacity with increasing responsibilities.

* Excellent business acumen and ability to exercise tact, sound judgment and prioritization.

* Able to observe and maintain the utmost confidentiality.

* Advanced-level Microsoft Outlook, Word, Excel and PowerPoint proficiency.

* Experience working with a publicly traded company.