Senior Executive - Admin

Job Description:

Key responsibilities:

• Office Space Management - Plans all seating charts and any needed employee moves or department moves

• Manages all office moves and liaises between employees, managers and IT in coordinating moves

• Assesses needs and options for office space based on company growth in collaboration with Head of Real Estate and Facilities Manager

• Assists Real Estate and Facilities Manager with all aspects of office build-outs and renovations

• Maintains relationships and serves as liaison with key facilities and administration contacts including: landlord(s), subtenant(s), architects, sublessor(s), contractors, life-safety contractors, etc

• Maintains the Office s Business Continuity Plan

• Office Management Purchasing responsible for supplies and office services programmes in support of the office, including: office supplies, pantry supplies and maintenance, copier/printer installation and management, etc

• Is responsible for all conference room a/v and other office presentation equipment

• Oversees provision of office security cards and management of parking spot allocation

• Works within established budget and communicates regularly with appropriate members of Finance for necessary approval, if needed

Key experience

• Graduate with 7 - 9 years experience in admin, procurement or related functions

• Good communications skills with ability to work across a wide stakeholder group

• Organised, able to multitask with an eye for detail

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