17 Executive Administrator Jobs

Platinum Hospital Pvt Ltd is looking for Admin to join our dynamic team and embark on a rewarding career journey Manage incoming and outgoing mail, packages, and deliveries. Maintain office supplies and equipment, and ensure that they are in good working order. Coordinate scheduling and meetings, and make arrangements for travel and accommodations as needed. Greet and assist visitors, and answer and direct phone calls as needed.

The ideal candidate is a self-starter and problem-solver, who will support the EVP and COO in India by managing schedules, travel management, managing events like townhalls, fun events, cross time zone meetings and helping onboarding new senior managers and ICs to the org. We are looking for a self-motivated and passionate person to join our team. The role involves building next-generation products used by our customers and architecting solutions to support our exponential business growth. RESPONSIBILITIES: Maintain the EVP & COOs calendar, including scheduling meetings, appointments, speaking engagements, and travel (may include domestic and international) arrangements. Exercise discretion in committing time and evaluating needs Prepare internal and external corporate documents for team members and industry partners. Schedule meetings and appointments and manage travel itineraries. Maintain an organized filing system of paper and electronic documents. Organize team communications and plan events, both internal and off-site. Uphold a strict level of confidentiality. Develop and sustain a level of professionalism among staff and clients. REQUIREMENTS: 7+ of work experience supporting VP+ level executives Demonstrated experience with calendar support for executives, preferably in Google Calendar. Experience in managing both domestic and international travel schedules for their execs PPT skills to enhance presentations is a plus Excellent written and verbal communication skills Demonstrated ability to work with teams in the US to schedule cross time zone meetings.

We are hiring for " Executive - Admin " position based at NSEZ, Phase 2, Noida . Roles & responsibilities include: Plans and manages activities associated with facilities management, office management, purchasing needs related to facilities, vehicle fleet management, cleaning or reception services, utility management, Meeting room management, Pantry services, food/ lunch dinner services, etc Coordinates with external agencies facilitating eventual travel arrangements Ensures facilities infrastructure conditions and operations comply with regulations and business needs Manages space planning Ensures facilities security and safety Plans, drives, and monitors maintenance and construction programs for the building, including its equipment and supplies Coordinates contractors where required Manages Admin/facilities budget Manages internal and external communication related to facilities Executes simple tasks related to Admin/Facilities Manages users requests and troubleshooting Works under supervision Profile & Other Information

Job Description Location: Sakinaka, Andheri East (Hybrid Model) Shift Timing - 5:30pm - 2:30am (EST Time Shift) OR 8:30pm - 5:30am (PST Shift Time) Meeting management Extensive coordination and scheduling of internal / external meetings and conference calls, video conference meetings for the teams both internally / externally with clients and Ares global offices. Minimal editing of PowerPoint documents and general correspondence (internal and external) Updating of company databases may be required. Coordination of Domestic and International travel arrangements including flight / hotel bookings, trains, and ground transportation; arranging Visa s where necessary and creating detailed travel itineraries. General Administration Timely collection and processing of team expenses for both cash and American Express using the company expense system. Supporting the other Executive & Admin Assistants where necessary. Experience / Skills Required: Strong client service orientation. Effective prioritization of multiple professionals. Experience in travel coordination; domestic & international. Understanding of different time zones Excellent written and verbal communication skills. Ability to represent the team in a positive way through interactions with other internal teams, as well as external clients, investors, and partners. Technical proficiency is mandatory; programs used include, MS Word, Excel, PowerPoint, Outlook. Good judgment as to when to escalate issues vs. solving problems independently. Reporting Relationships International Administrative Manager Lead There is no set deadline to apply for this job opportunity. Applications will be accepted on an ongoing basis until the search is no longer active.

Depending on the position, you may be required to obtain certain securities licenses if you are in a client facing role and/or if you are engaged in the following: Attending client meetings where you are discussing Blackstone products and/or and client questions; Marketing Blackstone funds to new or existing clients; Supervising or training securities licensed employees; Structuring or creating Blackstone funds/products; and Advising on marketing plans prepared by a sales team or developing and/or contributing information for marketing materials.

Staff required to manage the broiler branch admin activities. Maintenance and updating of office records, books, files, registers, attendance, and asset registers. Verification of expenditures, travel allowances, rented vehicles, and filing of documents. Maintenance of bills related to the branch. Follow-up on chicks, feeds, medicines, vaccinations, and updates/verification in the system. Preparation of financial statements related to the branch and farms. Payment follow-up for growing charges to farmers and live bird sales. Verification and regular closing of farm cards. Receiving, maintaining, and distributing materials and medicines from the store to farms. Monitoring inventories related to the branch. Ensuring the safety of the office and other premises. Maintaining relationships with farmers, traders, farm workers, the public, and government officials in coordination with the branch manager. Coordinating functions with HR, Legal, and Purchase departments.

Proven experience of a min of 5+ yrs as anExecutive Assistant to C-Level suite with Global experience. Working experience in global companies, handlingsenior leadership in a global company set up. Excellent calendar management skills across timezones. Manage both domestic and international travelarrangements for the Leadership Team (including but not limited to visaarrangements, ticket bookings, cab arrangements, hotel bookings etc.) Ability to adapt quickly and be flexible in adynamic workplace. Ability to effectively deal with a broad rangeof contacts and personalities \u2013 internal and external. High level of integrity required for handlingsensitive and confidential information. Exceptional organizational, administrative, andinterpersonal skills. Ability to prioritize multiple tasks withminimal guidance and extremely thorough with a high level of attention to detailand quality; timely follow up. Strong written and verbal communicationskills. Strong proficiency with MS Office, including Word, Excel,PowerPoint and Outlook. Manage office Administrative Support: Manage office supplies inventory and placeorders as needed. Coordinate office activities, meetings, andevents. Operations Management: Ensure the office environment is clean, safe,and functional. Liaise with vendors, service providers, andbuilding management. Monitor office budgets and expenses, ensuringcost-effective operations. Oversee the maintenance and repair of officeequipment

Ensure proper maintenance andupkeep of corporate office and guesthouse facilities. Oversee security, housekeeping,and other facility-related services. Coordinate repair andmaintenance work with vendors and service providers. Develop and manage budgets foroffice and facility maintenance. Implement safety and compliancemeasures for fire safety, health, and workplace security. Monitor and maintain workplacehygiene, sanitation, and waste management policies. -Guesthouse Management: Manage the operation andmaintenance of guesthouse facilities. Oversee booking,check-in/check-out processes, and housekeeping for guesthouse residents. Ensure a high standard ofhospitality and comfort for guests. Supervise guesthouse staff,including housekeeping and catering teams. Implement guesthouse policiesand guidelines to ensure proper usage and security. -Contract Manpower Management: Oversee and manage contractmanpower for housekeeping and pantry services. Ensure compliance with laborlaws and contractual agreements for contract staff. Monitor performance andefficiency of housekeeping and pantry service providers. Coordinate training and qualityassurance for contract workers. Maintain records of attendance,service levels, and vendor evaluations. -Compliance Risk Management: Ensure compliance with buildingsafety codes, labor laws, and workplace regulations. Manage facility-related riskassessments and mitigation strategies. Maintain records for audits,regulatory compliance, and internal policies. Coordinate emergencypreparedness plans and drills. -Vendor Management: Identify, evaluate and onboardvendors for various facility related services Negotiate contract and serviceagreements Monitor Vendor performance andconduct periodic vendor assessments Address and resolve vendorrelated issues Ensure compliance with buildingsafety codes, labor laws, and workplace regulations. Requirements Excellent communication andinterpersonal skills Proficiency in Microsoft Officeand facility management software. Knowledge of workplace safetyregulations and compliance requirements. Strong attention to detail andmultitasking abilities. Ability to handle confidentialinformation with discretion. Proactive and self-motivatedapproach to problem-solving. Ability to manage multipleprojects and deadlines efficiently. Customer-service orientedmindset to enhance office and guesthouse experiences.

DRA Projects Pvt Ltd is looking for Admin Executive to join our dynamic team and embark on a rewarding career journey. An Admin Executive is responsible for providing administrative support to an organization and ensuring efficient and smooth operations. The job duties of an Admin Executive may include : 1. Managing incoming and outgoing communications, including emails, phone calls, and mail. 2. Maintaining files, databases, and records in an organized manner. 3. Scheduling appointments and meetings, and coordinating with internal and external stakeholders. 4. Preparing reports, presentations, and other materials as required. 5. Assisting with financial management tasks, such as tracking expenses and preparing invoices. 6. Performing general office management tasks, such as ordering supplies and managing equipment. The ideal candidate should have strong organizational and communication skills, attention to detail, and proficiency in Microsoft Office and other office software.

Overall asset management & asset insurance ID/Access cards Management Stationary Management, asset tagging, Housekeeping management & office security management Maintaining the cleanliness of entire infrastructure Office assistants grooming & Access rights Maintenance Closure of the travel request with TAT in the co ordination with Vendors and employees Negotiating with travel and travel vendors and providing the better currency rates for the international travel expenses. Collating monthly cab requirements from the lead/managers and coordinate with vendor on finalizing cost effective cab arrangements. What we offer Multicultural working environment Friendly and supportive colleagues Flat organizational structure Growth and development opportunities Competitive compensation and benefits package

Occpl Logistics is looking for Admin Executive to join our dynamic team and embark on a rewarding career journey An Admin Executive is responsible for providing administrative support to an organization and ensuring efficient and smooth operations The job duties of an Admin Executive may include: Managing incoming and outgoing communications, including emails, phone calls, and mail Maintaining files, databases, and records in an organized manner Scheduling appointments and meetings, and coordinating with internal and external stakeholders Preparing reports, presentations, and other materials as required Assisting with financial management tasks, such as tracking expenses and preparing invoices Performing general office management tasks, such as ordering supplies and managing equipment The ideal candidate should have strong organizational and communication skills, attention to detail, and proficiency in Microsoft Office and other office software

Billabong High International School Hadapsar Pune is looking for Admin Manager / Admin Executive to join our dynamic team and embark on a rewarding career journey Oversee the daily operations of the administrative department Manage and supervise administrative staff, providing guidance, training, and support as needed Ensure that office policies and procedures are implemented and followed Develop and implement strategies for improving office efficiency and productivity Manage the office budget and ensure that expenses are within budgetary guidelines Ensure compliance with all relevant regulations, laws, and standards Manage relationships with vendors, suppliers, and other external partners Handle complex administrative tasks and special projects as assigned by management

Aakash Educational Services Limited is looking for Admin Executive to join our dynamic team and embark on a rewarding career journey An Admin Executive is responsible for providing administrative support to an organization and ensuring efficient and smooth operations The job duties of an Admin Executive may include: Managing incoming and outgoing communications, including emails, phone calls, and mail Maintaining files, databases, and records in an organized manner Scheduling appointments and meetings, and coordinating with internal and external stakeholders Preparing reports, presentations, and other materials as required Assisting with financial management tasks, such as tracking expenses and preparing invoices Performing general office management tasks, such as ordering supplies and managing equipment The ideal candidate should have strong organizational and communication skills, attention to detail, and proficiency in Microsoft Office and other office software

Hvax Technologies Private Limited is looking for Admin Executive to join our dynamic team and embark on a rewarding career journey An Admin Executive is responsible for providing administrative support to an organization and ensuring efficient and smooth operations The job duties of an Admin Executive may include: Managing incoming and outgoing communications, including emails, phone calls, and mail Maintaining files, databases, and records in an organized manner Scheduling appointments and meetings, and coordinating with internal and external stakeholders Preparing reports, presentations, and other materials as required Assisting with financial management tasks, such as tracking expenses and preparing invoices Performing general office management tasks, such as ordering supplies and managing equipment The ideal candidate should have strong organizational and communication skills, attention to detail, and proficiency in Microsoft Office and other office software

DesignPlus is looking for Administrator Executive to join our dynamic team and embark on a rewarding career journey. An Admin Executive is responsible for providing administrative support to an organization and ensuring efficient and smooth operations. The job duties of an Admin Executive may include : 1. Managing incoming and outgoing communications, including emails, phone calls, and mail. 2. Maintaining files, databases, and records in an organized manner. 3. Scheduling appointments and meetings, and coordinating with internal and external stakeholders. 4. Preparing reports, presentations, and other materials as required. 5. Assisting with financial management tasks, such as tracking expenses and preparing invoices. 6. Performing general office management tasks, such as ordering supplies and managing equipment. The ideal candidate should have strong organizational and communication skills, attention to detail, and proficiency in Microsoft Office and other office software.

NPS Bannerghatta Road is looking for Admin Executive to join our dynamic team and embark on a rewarding career journey. An Admin Executive is responsible for providing administrative support to an organization and ensuring efficient and smooth operations. The job duties of an Admin Executive may include : 1. Managing incoming and outgoing communications, including emails, phone calls, and mail. 2. Maintaining files, databases, and records in an organized manner. 3. Scheduling appointments and meetings, and coordinating with internal and external stakeholders. 4. Preparing reports, presentations, and other materials as required. 5. Assisting with financial management tasks, such as tracking expenses and preparing invoices. 6. Performing general office management tasks, such as ordering supplies and managing equipment. The ideal candidate should have strong organizational and communication skills, attention to detail, and proficiency in Microsoft Office and other office software.

If you have experience in both transportation management and administrative tasks, we have an exciting opportunity for you at Impetus Technologies. We are currently seeking a Senior Executive to join our team and oversee our transportation and administrative functions. At Impetus Technologies, we are a technology solutions company that thrives on innovation and excellence. Our team is dedicated to providing top-notch services to our clients and ensuring a smooth, efficient operation at all times. As a Senior Executive - Admin, you will play a crucial role in maintaining the seamless flow of our transportation and administrative operations. Key Responsibilities: - Oversee transportation operations, including scheduling, routing, and ensuring timely delivery of goods and services. - Manage and maintain fleet vehicles, including coordinating repairs, inspections, and registration renewals. - Develop and implement transportation policies and procedures to ensure compliance with regulatory standards. - Supervise and train transportation staff to ensure efficient and safe operations. - Handle administrative tasks such as managing office supplies, coordinating travel arrangements, and overseeing office maintenance. - Supervise administrative staff and ensure smooth day-to-day office operations. - Assist in budget planning and control for transportation and administrative expenses. Qualifications: - Bachelors degree in business administration, logistics, or a related field. - Proven experience in transportation management and administrative roles. - Strong organizational and leadership skills. - Excellent communication and interpersonal abilities. - Proficiency in MS Office and transportation management software. If you possess the skills and experience required for this position and are seeking a challenging and rewarding career, we encourage you to apply for the Senior Executive - Admin role at Impetus Technologies. Join us in our mission to drive excellence and innovation in all aspects of our operations. We look forward to welcoming you to our team. Company: Impetus Technologies Job Title: Sr. Executive - Admin When it comes to the smooth functioning of a business, the roles and responsibilities of a Senior Executive in Transport and Administration at Impetus Technologies are critical. This role requires a keen eye for detail and a proactive approach to ensuring that all transportation and administrative tasks are carried out efficiently and effectively. Lets take a closer look at the specific responsibilities and roles of this position: Roles: 1. Overseeing Transportation Operations: The Senior Executive in Transport and Admin is responsible for managing transportation operations, including arranging and scheduling transportation for employees, visitors, and materials as necessary. This includes coordinating with transportation vendors, ensuring compliance with transportation regulations, and maintaining transportation records. 2. Facility Management: This role involves overseeing the day-to-day operations of the companys facilities, including office spaces, parking facilities, and other amenities. This includes ensuring that all facilities are well-maintained, clean, and safe for employees and visitors. 3. Vendor Management: The Senior Executive is responsible for managing relationships with vendors and service providers related to transportation and facility management. This includes negotiating contracts, monitoring service levels, and resolving any issues that may arise. 4. Budgeting and Cost Control: This position also requires managing the budget for transportation and facility management, ensuring that costs are kept under control and that resources are used efficiently. Responsibilities: 1. Develop and implement transportation and facility management policies and procedures to ensure compliance with company standards and regulations. 2. Plan and coordinate transportation for employees, visitors, and materials, ensuring timely and cost-effective delivery. 3. Maintain accurate and up-to-date records of transportation activities, including vehicle maintenance, fuel usage, and driver schedules. 4. Oversee the maintenance and upkeep of company facilities, ensuring that they are clean, safe, and well-maintained. 5. Monitor vendor performance and service levels, and participate in contract negotiations as necessary. 6. Prepare and manage budgets for transportation and facility management, and monitor expenses to ensure cost-effective operations. 7. Collaborate with other departments to ensure that transportation and facility management support the overall goals and objectives of the company. In summary, the Senior Executive in Transport and Admin plays a crucial role in ensuring that transportation and facility management operations run smoothly and efficiently. Their attention to detail, proactive approach, and strong organizational skills are essential for the success of these critical functions within Impetus Technologies.