12 Executive Administrator Jobs

The purpose of this role is to manage all aspects of the office operations and facilities functions of the agency at a particular office location, including developing and implementing strategies for the effective and efficient operations of the assigned office location, including front reception, office supplies, vendors, office services and overall office appearance while maintaining a professional attitude that represents DAN and the assigned office location in the best light. Additional responsibilities include supporting local business unit staff in the areas of HR and IT where necessary and to support Managing Director of the office as directed. Job Description: Key responsibilities: Office Space Management - Plans all seating charts and any needed employee moves or department moves Manages all office moves and liaises between employees, managers and IT in coordinating moves Assesses needs and options for office space based on company growth in collaboration with Head of Real Estate and Facilities Manager Assists Real Estate and Facilities Manager with all aspects of office build-outs and renovations Maintains relationships and serves as liaison with key facilities and administration contacts including: landlord(s), subtenant(s), architects, sublessor(s), contractors, life-safety contractors, etc Maintains the Office s Business Continuity Plan Office Management Purchasing responsible for supplies and office services programmes in support of the office, including: office supplies, pantry supplies and maintenance, copier/printer installation and management, etc Is responsible for all conference room a/v and other office presentation equipment Oversees provision of office security cards and management of parking spot allocation Works within established budget and communicates regularly with appropriate members of Finance for necessary approval, if needed Key experience Graduate with 7 - 9 years experience in admin, procurement or related functions Good communications skills with ability to work across a wide stakeholder group Organised, able to multitask with an eye for detail Location: Bangalore Brand: Bcoe Time Type: Full time Contract Type: Permanent

Binarama Solutions is looking for Admin Executive to join our dynamic team and embark on a rewarding career journey An Admin Executive is responsible for providing administrative support to an organization and ensuring efficient and smooth operations The job duties of an Admin Executive may include: Managing incoming and outgoing communications, including emails, phone calls, and mail Maintaining files, databases, and records in an organized manner Scheduling appointments and meetings, and coordinating with internal and external stakeholders Preparing reports, presentations, and other materials as required Assisting with financial management tasks, such as tracking expenses and preparing invoices Performing general office management tasks, such as ordering supplies and managing equipment The ideal candidate should have strong organizational and communication skills, attention to detail, and proficiency in Microsoft Office and other office software

Position: Executive Administrator. Contract: On Contract Role. Managing and screening calls, scheduling meetings and coordinating schedules, making travel and meeting arrangements, creating correspondence, and preparing reports and financial data. Handles additional administrative tasks as necessary. Interfaces with resources across departments and represents the executive officer in a highly professional manner. Strong communication and multi-tasking skills are mandatory. Minimal work direction needed, highly skilled and knowledgeable to the position. Prepare PowerPoint slides (Important skills). Able to manage, train and mentor other office staff, lead projects, handle confidential and sensitive data. The nature of the job is generally creating rather than maintaining and developing rather than monitoring. We are recruiting a Executive Administrator to join one of our leading multinational clients and their expanding team. This position is based in Bangalore and offers an excellent opportunity for experienced proposal management professionals in the Conventional Energy sector. Excellent verbal and written communication skills in English Excellent skills in MS Office (Word, Excel and PowerPoint) especially PowerPoint Excellent email systems, typing and dictation, strong administrative coordination abilities, customer service experience.

School Experience mandatory. Manages overall operation of the Transport Department Vendor Management, supervising drivers and maids, dispatching, routing, and scheduling buses. Ensures that all vehicles in the Transportation Department are adequately maintained by overseeing or scheduling repairs and preventive maintenance of vehicles and other equipment. Performs other duties as assigned by Principal. Librarian Bachelor s in library and information science School experiences mandatory. Oversee the library to ensure cleanliness, order, and protection of the library s resources.Develop and organize library inventory. Conduct regular checks and updates on database information. Science Lab In charge B. Sc/ M.Sc Experience in school setup is mandatory. Must be aware with the procedure related to board exams and practical. To assist students and teachers in conducting practical and experiments. maintenance and proper arrangements of all equipment s and apparatus in the lab. Lab Assistant B. Sc/ M.Sc Experience in school setup is mandatory. To assist students and teachers in conducting practical and experiments. maintenance and proper arrangements of all equipment s and apparatus in the lab. CCTV Operator Any Graduate with min 2 years of relevant experience as CCTV operator Experience working in school setup is mandatory. Watch multiple screens in a control centre to monitor the movement in various locations at school. Ensuring the CCTV system is fully functioning, and that video footage is recorded and stored appropriately. Ability to notice and report suspicious activities or incidents accurately. Capability to analyse footage and recognize patterns or unusual behaviour.

Overview WE ARE LOOKING FOR AN EXPERIENCED HR EXECUTIVE TO INDEPENDENTLY OPERATE.STRENGHT REQD IS PEOPLE SOURCING AND MANAGEMENT , ADMIN DUTIES AND ALL HR RELATED DUTIES .EXPERIENCE IN THE MANUFACTURING ENVIRONMENT WOULD BE A PLUS. Tagged as: hr executive/admin Before applying for this position you need to submit your online resume . Click the button below to continue.

Job Description PRIMARY DUTIES AND RESPONSIBILITIES: Meeting management Extensive coordination and scheduling of internal / external meetings and conference calls, video conference meetings for the teams both internally / externally with clients and Ares global offices. Minimal editing of PowerPoint documents and general correspondence (internal and external) Updating of company databases may be required. Coordination of Domestic and International travel arrangements including flight / hotel bookings, trains, and ground transportation; arranging Visa s where necessary and creating detailed travel itineraries. General Administration Timely collection and processing of team expenses for both cash and American Express using the company expense system. Supporting the other Executive & Admin Assistants where necessary. Experience / Skills Required: Strong client service orientation. Effective prioritization of multiple professionals. Experience in travel coordination; domestic & international. Understanding of different time zones Excellent written and verbal communication skills. Ability to represent the team in a positive way through interactions with other internal teams, as well as external clients, investors, and partners. Technical proficiency is mandatory; programs used include, MS Word, Excel, PowerPoint, Outlook. Good judgment as to when to escalate issues vs. solving problems independently. Reporting Relationships There is no set deadline to apply for this job opportunity. Applications will be accepted on an ongoing basis until the search is no longer active.

Prabin Agarwal is looking for Executive admin to join our dynamic team and embark on a rewarding career journey Collaborate with cross-functional teams to achieve strategic outcomes Apply subject expertise to support operations, planning, and decision-making Utilize tools, analytics, or platforms relevant to the job domain Ensure compliance with policies while improving efficiency and outcomes

Platinum Hospital Pvt Ltd is looking for Admin to join our dynamic team and embark on a rewarding career journey Manage incoming and outgoing mail, packages, and deliveries. Maintain office supplies and equipment, and ensure that they are in good working order. Coordinate scheduling and meetings, and make arrangements for travel and accommodations as needed. Greet and assist visitors, and answer and direct phone calls as needed.

The ideal candidate is a self-starter and problem-solver, who will support the EVP and COO in India by managing schedules, travel management, managing events like townhalls, fun events, cross time zone meetings and helping onboarding new senior managers and ICs to the org. We are looking for a self-motivated and passionate person to join our team. The role involves building next-generation products used by our customers and architecting solutions to support our exponential business growth. RESPONSIBILITIES: Maintain the EVP & COOs calendar, including scheduling meetings, appointments, speaking engagements, and travel (may include domestic and international) arrangements. Exercise discretion in committing time and evaluating needs Prepare internal and external corporate documents for team members and industry partners. Schedule meetings and appointments and manage travel itineraries. Maintain an organized filing system of paper and electronic documents. Organize team communications and plan events, both internal and off-site. Uphold a strict level of confidentiality. Develop and sustain a level of professionalism among staff and clients. REQUIREMENTS: 7+ of work experience supporting VP+ level executives Demonstrated experience with calendar support for executives, preferably in Google Calendar. Experience in managing both domestic and international travel schedules for their execs PPT skills to enhance presentations is a plus Excellent written and verbal communication skills Demonstrated ability to work with teams in the US to schedule cross time zone meetings.

We are hiring for " Executive - Admin " position based at NSEZ, Phase 2, Noida . Roles & responsibilities include: Plans and manages activities associated with facilities management, office management, purchasing needs related to facilities, vehicle fleet management, cleaning or reception services, utility management, Meeting room management, Pantry services, food/ lunch dinner services, etc Coordinates with external agencies facilitating eventual travel arrangements Ensures facilities infrastructure conditions and operations comply with regulations and business needs Manages space planning Ensures facilities security and safety Plans, drives, and monitors maintenance and construction programs for the building, including its equipment and supplies Coordinates contractors where required Manages Admin/facilities budget Manages internal and external communication related to facilities Executes simple tasks related to Admin/Facilities Manages users requests and troubleshooting Works under supervision Profile & Other Information

Job Description Location: Sakinaka, Andheri East (Hybrid Model) Shift Timing - 5:30pm - 2:30am (EST Time Shift) OR 8:30pm - 5:30am (PST Shift Time) Meeting management Extensive coordination and scheduling of internal / external meetings and conference calls, video conference meetings for the teams both internally / externally with clients and Ares global offices. Minimal editing of PowerPoint documents and general correspondence (internal and external) Updating of company databases may be required. Coordination of Domestic and International travel arrangements including flight / hotel bookings, trains, and ground transportation; arranging Visa s where necessary and creating detailed travel itineraries. General Administration Timely collection and processing of team expenses for both cash and American Express using the company expense system. Supporting the other Executive & Admin Assistants where necessary. Experience / Skills Required: Strong client service orientation. Effective prioritization of multiple professionals. Experience in travel coordination; domestic & international. Understanding of different time zones Excellent written and verbal communication skills. Ability to represent the team in a positive way through interactions with other internal teams, as well as external clients, investors, and partners. Technical proficiency is mandatory; programs used include, MS Word, Excel, PowerPoint, Outlook. Good judgment as to when to escalate issues vs. solving problems independently. Reporting Relationships International Administrative Manager Lead There is no set deadline to apply for this job opportunity. Applications will be accepted on an ongoing basis until the search is no longer active.

Depending on the position, you may be required to obtain certain securities licenses if you are in a client facing role and/or if you are engaged in the following: Attending client meetings where you are discussing Blackstone products and/or and client questions; Marketing Blackstone funds to new or existing clients; Supervising or training securities licensed employees; Structuring or creating Blackstone funds/products; and Advising on marketing plans prepared by a sales team or developing and/or contributing information for marketing materials.