Senior Administrative Assistant

In this role at American Express, as an Executive Assistant supporting the Vice President within the CFR organization, you will play a crucial part in ensuring the smooth functioning of the VP office. Your responsibilities will include: - Serving as the primary point of contact for all functional leaders and teams, as well as external clients/partners. - Efficiently managing the VP's calendar across different time zones, proactively identifying and resolving scheduling conflicts. - Organizing internal and external meetings, including team events, by making all necessary arrangements and coordinating logistics. - Handling travel arrangements, both domestic and international, adhering to company policies and ensuring a seamless experience. - Leading full event planning for VP direct report functions such as Town Halls and Senior leader visits. - Participating in team meetings, documenting meeting minutes accurately, and ensuring timely distribution. - Assisting with email management, expense reports, invoices, and maintaining departmental records. - Managing departmental asset inventory, procurement, and other administrative tasks to support the team effectively. - Organizing convenience moves and addressing other real estate needs of the team. - Undertaking ad hoc project work as directed by leadership. To excel in this role, you should have: - Minimum 2-3 years of experience as an administrative assistant supporting leadership in a large corporate environment. - Demonstrated ability to handle confidential information with discretion and interact effectively with senior leaders. - Strong organizational skills, attention to detail, and proficiency in managing administrative tasks efficiently. - Self-motivation, the ability to thrive in a fast-paced environment, and excellent multitasking and prioritization skills. - Proactive attitude, strong communication skills, and a positive approach to teamwork. - Proficiency in Outlook, Excel, Word, and PowerPoint is essential, with a graduate degree being preferred. At American Express, we prioritize your well-being by offering competitive compensation, bonus incentives, and comprehensive benefits to support your physical, financial, and mental health. You will also benefit from a flexible working model, generous parental leave policies, access to wellness centers, counseling support, and various career development opportunities. Your potential employment with American Express is subject to the successful completion of a background verification check as per relevant laws and regulations.,