Senior Administration Officer

Company:

Role:

Vacancies:

Experience:

Education:

Job Location:

Key Responsibilities:

• Oversee and manage end-to-end administrative operations of the company, ensuring seamless coordination across all departments.
• Supervise and coordinate complete support staff front office, administrative operations, housekeeping, and security teams ensuring high discipline, efficiency, and upkeep of standards.
• Handle facilities management, including workspace maintenance, office infrastructure, seating layouts, and repair coordination with service providers.
• Manage vendor lifecycle sourcing, negotiation, onboarding, billing, renewals, and periodic performance evaluation.
• Maintain procurement processes, including purchase requests, quotations, purchase orders, and vendor payments tracking.
• Oversee inventory, asset, and stationery management, ensuring adequate stock levels and cost control.
• Ensure cleanliness, hygiene, and safety standards are maintained across all office and research areas.
• Manage utility and service operations electricity, air-conditioning, internet, telephony, and water supply with zero downtime.
• Coordinate transportation, courier, and logistics arrangements, including employee travel support and dispatch management.
• Oversee front-office operations, visitor management, and guest hospitality to maintain a professional corporate image.
• Manage security operations, gate-entry protocols, CCTV oversight, and liaison with building management for compliance and safety checks.
• Handle administrative budgets, petty cash, and cost reconciliation; prepare monthly MIS reports for management.
• Support statutory and compliance documentation, including vendor agreements, AMC renewals, insurance, and facility audit records.
• Plan and execute internal meetings, training sessions, events, and celebrations, ensuring smooth coordination.
• Liaise with HR and IT teams for employee onboarding logistics, ID cards, seating, and resource allocation.
• Maintain accurate and up-to-date administrative files, approvals, and digital documentation.
• Continuously improve process efficiency and vendor cost optimization through analysis and planning.
• Prepare and present periodic reports on facility condition, maintenance schedules, budget utilization, and performance metrics to management.

Requirements:

• Bachelor's degree in any discipline
• minimum 2–4 years of experience in office administration, facility coordination, or general operations.
• Proven ability to manage multiple vendors and negotiate effectively.
• Excellent organizational, communication, and reporting skills.
• Proven organizational and time management skills.
• Excellent verbal and written communication abilities.
• Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong interpersonal skills and the ability to handle tasks proactively.
• Ability to multitask, prioritize tasks, and manage time efficiently.

Added Advantage:

• Previous administrative or office management experience (not mandatory but advantageous).
• Experience managing vendor relationships and facility services.

Why Join Blubridge:

• Opportunity to contribute significantly to the smooth operations of an innovative, early-stage AI research organization.
• A supportive, collaborative, and intellectually stimulating work environment.
• Professional growth opportunities in administrative management and operational efficiency.