Senior Admin Executive/Admin Manager

Job Description

* Candidate must have Plant Admin Experience* Job Description: Administrative Officer - Manufacturing Plant Position : Administrative Officer Department : Administration Reports to : Plant Manager Location : Bhayla (Near Bavla) Job Overview: We are seeking a highly organized, proactive, and detail-oriented Administrative Officer to join our manufacturing plant. The successful candidate will play a crucial role in ensuring smooth and efficient day-to-day operations, handling a wide range of administrative duties, and supporting the plant management team. This position requires a strong multitasker with excellent communication skills and the ability to maintain confidentiality. Key Responsibilities: General Administration: Manage the office environment, ensuring it is clean, safe, and conducive to productive work. Assist in the coordination of meetings, conference calls, and company events. Maintain records and files (both physical and digital) for plant operations, safety protocols, and employee documentation. Prepare and manage routine correspondence, such as emails, letters, and reports. Handle incoming calls, emails, and other communication in a professional and timely manner. Handle Transportation Facility of the Plant Staff Manager Housekeeping Staff, Security Staff, Etc and coordinate with the external agencies. Source external agencies whenever required for housekeeping, security, transportation and any other required by the plant. Need to handle Travel desk which includes Hotel arrangements, Ticket bookings for Corporate and Plant Staff. Maintained and updated the courier register to track incoming and outgoing packages Coordinated timely deliveries, ensuring accurate dispatch and receipt of items. Act as a liaison between departments and external agencies to ensure smooth communication and workflow. He also must manage canteen & food services of the plant staff and employees. Manager all the Vendors that are associated with the plant and corporate. Document Management: Ensure proper filing of internal and external documents, contracts, purchase orders, and invoice. Prepare and manage monthly and quarterly reports for plant operations. Assist in the preparation and submission of compliance-related documentation to local authorities and regulatory bodies. Inventory and Supplies Management: Track office supplies inventory and reorder as needed. Coordinate with the procurement team to manage plant supplies, tools, and raw materials. Ensure proper stock of safety equipment and materials needed for production. Health, Safety & Compliance: Assist in maintaining workplace safety records and documentation. Help ensure the plant complies with all health and safety regulations and procedures. Coordinate periodic safety drills and meetings. Support for Plant Operations: Provide administrative support to the Plant Manager and other department heads. Assist in scheduling meetings and coordinating plant activities. Act as a liaison between various plant departments to ensure seamless communication. Track and maintain records of plant equipment maintenance and service schedules. Budgeting & Cost Control: Assist in the preparation of the plants administrative budget. Monitor expenses and assist with cost control measures. Help in the approval process of plant-related purchase requests. Qualifications: Education : Bachelors degree in business administration, Management, or related field. Experience : Minimum 8 years of experience in an administrative role, preferably within a manufacturing or industrial environment. Experience with office software (Microsoft Office Suite, Excel, Word, PowerPoint). Familiarity with manufacturing processes, supply chain management, and inventory control.