Senior Admin Executive/Admin Manager

* Candidate must have Plant Admin Experience*

Position

Job Overview:

We are seeking a highly organized, proactive, and detail-oriented Administrative Officer to join our manufacturing plant. The successful candidate will play a crucial role in ensuring smooth and efficient day-to-day operations, handling a wide range of administrative duties, and supporting the plant management team. This position requires a strong multitasker with excellent communication skills and the ability to maintain confidentiality.

Key Responsibilities:

1. General Administration:

• Manage the office environment, ensuring it is clean, safe, and conducive to productive work.
• Assist in the coordination of meetings, conference calls, and company events.
• Maintain records and files (both physical and digital) for plant operations, safety protocols, and employee documentation.
• Prepare and manage routine correspondence, such as emails, letters, and reports.
• Handle incoming calls, emails, and other communication in a professional and timely manner.
• Handle Transportation Facility of the Plant Staff
• Manager Housekeeping Staff, Security Staff, Etc and coordinate with the external agencies.
• Source external agencies whenever required for housekeeping, security, transportation and any other required by the plant.
• Need to handle Travel desk which includes Hotel arrangements, Ticket bookings for Corporate and Plant Staff.
• Maintained and updated the courier register to track incoming and outgoing packages
• Coordinated timely deliveries, ensuring accurate dispatch and receipt of items.
• Act as a liaison between departments and external agencies to ensure smooth communication and workflow.
• He also must manage canteen & food services of the plant staff and employees.
• Manager all the Vendors that are associated with the plant and corporate.

2. Document Management:

• Ensure proper filing of internal and external documents, contracts, purchase orders, and invoice.
• Prepare and manage monthly and quarterly reports for plant operations.
• Assist in the preparation and submission of compliance-related documentation to local authorities and regulatory bodies.

3. Inventory and Supplies Management:

• Track office supplies inventory and reorder as needed.
• Coordinate with the procurement team to manage plant supplies, tools, and raw materials.
• Ensure proper stock of safety equipment and materials needed for production.

4. Health, Safety & Compliance:

• Assist in maintaining workplace safety records and documentation.
• Help ensure the plant complies with all health and safety regulations and procedures.
• Coordinate periodic safety drills and meetings.

5. Support for Plant Operations:

• Provide administrative support to the Plant Manager and other department heads.
• Assist in scheduling meetings and coordinating plant activities.
• Act as a liaison between various plant departments to ensure seamless communication.
• Track and maintain records of plant equipment maintenance and service schedules.

6. Budgeting & Cost Control:

• Assist in the preparation of the plants administrative budget.
• Monitor expenses and assist with cost control measures.
• Help in the approval process of plant-related purchase requests.

Qualifications:

• Education

  : Bachelors degree in business administration, Management, or related field.

• Experience

  :
• Minimum 8 years of experience in an administrative role, preferably within a manufacturing or industrial environment.
• Experience with office software (Microsoft Office Suite, Excel, Word, PowerPoint).
• Familiarity with manufacturing processes, supply chain management, and inventory control.