Secretary/Receptionist

You are a detail-oriented and proactive Secretary cum Executive Assistant responsible for supporting the day-to-day operations of the office and providing high-level support to senior management. Your role requires excellent organization, communication skills, tech-savviness, and the ability to handle secretarial tasks as well as strategic executive support functions efficiently. **Key Responsibilities:** - Serve as the primary point of contact for clients, visitors, and vendors. - Answer phone calls, manage front-desk duties, and handle correspondence effectively. - Maintain and organize both physical and digital files, records, and documents. - Schedule meetings, prepare agendas, take minutes, and circulate them. - Manage office supplies, oversee logistics, and coordinate housekeeping. - Ensure general office upkeep and maintain administrative systems. - Assist in HR coordination and internal communication. **Executive Assistant Duties:** - Manage calendars, appointments, and scheduling for senior leadership. - Organize complex travel itineraries, visa arrangements, and hotel bookings. - Draft professional emails, reports, and high-level business correspondence. - Attend meetings with the executive, take notes, and follow up on action items. - Act as a liaison between management and internal/external stakeholders. - Handle confidential information with the utmost discretion and professionalism. - Prepare presentations, review proposals, and assist in business documentation. **Required Skills and Qualifications:** - Bachelor's degree (any discipline); specialization in Administration or Management is a plus. - 2-5 years of experience in a secretarial, admin, or assistant role. - Proficiency in MS Office Suite, email communication, calendar tools, and cloud filing. - Excellent verbal and written communication skills. - Strong organizational and multitasking abilities. - Professional appearance, friendly demeanor, and high level of confidentiality. - Ability to work independently and manage responsibilities without close supervision. **Preferred Attributes:** - Willingness to grow into a strategic EA role. - Problem-solving mindset, proactive attitude, and experience supporting senior executives. - Strong time management and prioritization skills. (Note: Omitting the section on additional company details as it is not included in the provided JD) **Job Types:** Full-time, Internship **Contract Length:** 6 months **Benefits:** - Flexible schedule - Health insurance **Schedule:** Day shift **Ability to Commute/Relocate:** Noida, Uttar Pradesh: Reliably commute or planning to relocate before starting work (Preferred) **Willingness to Travel:** 25% (Preferred) **Work Location:** In person,