Secretary/Receptionist

We are looking for a detail-oriented and proactive Secretary cum Executive Assistant to support the day-to-day operations of our office and provide high-level support to senior management. This dual-role requires someone who is organized, communicative, tech-savvy, and capable of handling both routine secretarial tasks and strategic executive support functions.

Key Responsibilities: Secretarial & Administrative Support:

• Serve as the first point of contact for clients, visitors, and vendors
• Answer phone calls, manage front-desk responsibilities, and handle correspondence
• Maintain and organize files, records, and documents – both physical and digital
• Schedule meetings, prepare agendas, take and circulate minutes
• Order and manage office supplies, oversee basic logistics and housekeeping coordination
• Maintain general office upkeep and administrative systems
• Assist in HR coordination and internal communication

Executive Assistant Duties:

• Manage calendars, appointments, and scheduling for senior leadership
• Organize complex travel itineraries, visa arrangements, and hotel bookings
• Draft professional emails, reports, and high-level business correspondence
• Attend meetings with the executive, take notes, and follow up on action items
• Act as a liaison between the management and internal/external stakeholders
• Handle confidential information with utmost discretion and professionalism
• Prepare presentations, review proposals, and assist in business documentation

Growth-Oriented Responsibilities (Optional for Development):

• Coordinate and manage internal projects or initiatives on behalf of the executive
• Monitor important deadlines and manage daily priorities for the CEO/Director
• Analyze reports, provide briefs, and offer suggestions for decision-making
• Represent the executive in internal team meetings, if required

Required Skills and Qualifications:

• Bachelor’s degree (any discipline); specialization in Administration or Management is a plus
• 2–5 years of experience in a secretarial, admin, or assistant role
• Proficient in MS Office Suite, email communication, calendar tools, and cloud filing
• Excellent verbal and written communication skills
• Strong organizational and multitasking ability
• Professional appearance and friendly demeanor
• High level of discretion and confidentiality
• Ability to work independently and manage responsibilities without close supervision

Preferred Attributes:

• Willingness to grow into a strategic EA role
• Problem-solving mindset and proactive attitude
• Experience supporting senior executives or founders is a plus
• Strong time management and prioritization skills

Job Types: Full-time, Internship
Contract length: 6 months

Pay: ₹8,000.00 - ₹35,000.00 per month

Benefits:

• Flexible schedule
• Health insurance

Schedule:

• Day shift

Ability to commute/relocate:

• Noida, Uttar Pradesh: Reliably commute or planning to relocate before starting work (Preferred)

Willingness to travel:

• 25% (Preferred)

Work Location: In person