Secretary/Admin Executive

NO FRESHERS
MIN 3 YEARS EXPERIENCESHOUDL BE FLUENT IN ENGLISH

SOUTH DELHI APPLICANTS PREFERRED - we want the commute to be easy for the applicant.

Position Overview:
We are seeking a highly organized and proactive Secretary/ Admin Executive to manage administrative operations and provide direct secretarial support to the Owner. The role requires a professional who can ensure smooth day-to-day functioning of the office, manage communications, and handle confidential tasks with discretion.

Key Responsibilities

Administrative & Secretarial Support

• Act as the primary point of contact for the Owner, managing calendars, meetings, and travel itineraries.
• Handle phone calls, emails, correspondence, and documentation with professionalism.
• Maintain confidential records, reports, and important files.
• Draft, review, and manage official communications on behalf of the Owner.
• Draft emails, letters and other documents as required.

Office Coordination

• Oversee front-office operations to ensure a professional and welcoming environment.
• Manage office supplies, vendors, and service providers.
• Coordinate with internal teams and external stakeholders as required.
• Organize and support events, meetings, and client visits.

Documentation & Record Management

• Maintain accurate filing systems (digital and physical).
• Prepare presentations, reports, and minutes of meetings.
• Track deadlines, follow-ups, and ensure timely completion of tasks.

Executive Assistance

• Support the Owner with personal and professional scheduling.
• Anticipate needs, proactively manage tasks, and resolve issues efficiently.
• Ensure confidentiality and integrity in handling sensitive information.

Qualifications & Skills

• Bachelor’s degree preferred; diploma in Administration/Management is an advantage.
• 2–5 years of relevant experience in administration, secretarial support, or office management.
• Excellent communication skills (English & Hindi).
• Proficient in MS Office (Word, Excel, PowerPoint), Google Suite (Google sheets, google docs etc.) and digital collaboration tools.
• Experience using canva or any other basic design tool preferred.
• Strong organizational, multitasking, and problem-solving abilities.
• Professional demeanor, high integrity, and ability to work independently.

Why Join Us?

• Opportunity to work directly with the Owner and leadership team.
• Exposure to strategic decision-making and organizational growth.
• Dynamic, professional, and supportive work environment.

Who are we?

Our company is a Non-Banking Financial Company (NBFC) incorporated in 1988. We also handle financial and accountancy needs of our clients. We operate with the help of a small but talented team. We have a family like environment and hope to only hire staff that can retain long term.

Job Types: Full-time, Permanent

Pay: From ₹30,000.00 per month

Ability to commute/relocate:

• New Delhi, Delhi: Reliably commute or planning to relocate before starting work (Required)

Application Question(s):

• Are you fluent in English? This is a compulsory requirement of the job.
• Where do you live? North Delhi, South Delhi, West Delhi, East Delhi, Noida etc.?Mention the general area.

Education:

• Bachelor's (Preferred)

Experience:

• Admin Executive: 2 years (Preferred)

Location:

• New Delhi, Delhi (Required)

Work Location: In person