Secretary / Executive Assistant

Job Description

The Role: We are seeking a highly organized, proactive, and experienced Executive Assistant to provide comprehensive administrative support to our Managing Director. This critical role requires a professional who can anticipate needs, manage priorities, and maintain a high level of discretion and confidentiality. Key Responsibilities: Manage and maintain the Managing Director's complex calendar, including scheduling meetings, appointments, and travel arrangements. Prepare and edit correspondence, communications, presentations, and other documents. Organize and coordinate internal and external meetings, ensuring all necessary materials are prepared in advance. Handle incoming and outgoing communications, including phone calls and emails, with professionalism and efficiency. Maintain accurate and organized filing systems (digital and physical). Assist with special projects and research as required. Perform all basic secretarial duties with a high degree of proficiency. Qualifications: Exceptional communication skills, both written and verbal, in English are essential. Proficiency in Microsoft Office Suite, including Excel, Word, Outlook, and PowerPoint, is a must. A minimum of 3-5 years of proven experience in an Executive Assistant or Senior Secretarial role, preferably within a fast-paced corporate environment. Strong organizational and time management skills with the ability to multitask and prioritize effectively. High level of accuracy and attention to detail. Ability to maintain confidentiality and exercise sound judgment. Proactive and resourceful with a strong work ethic.