Secretary

Job Description

Position - Secretary

Role Responsibilities:

Qualification: • Graduate degree in any discipline

Experience: • 6 – 13 years of experience in a similar role

Knowledge & skills:

• Basic knowledge of MS Office Suite

• Organizational and Administrative skills

• English language skills (verbal/written)

Best suited for someone who

• Has Detail Orientation

• Excellent Interpersonal skills

• Has Sound Project Management Skills

• Strong Problem-Solving Skills

• Has an ability to think on feet and quickly respond to changes

AREAS OF RESPONSIBILITY

Administrative support

• Efficiently maintain individual calendar for the executive and judiciously manage his/her time • Provide everyday office support to the executive (administrative, handle mails, calls, etc) • Arrange internal and external high level management meetings taking into account the following: availability, room bookings, agenda, equipment, refreshments, relevant documentation etc • Attend meetings to take notes and share the minutes of the meeting with the participants • Coordinate and arrange Board Meetings with Stakeholders and external Board Members • Attend telephone calls and take appropriate action to ensure a professional and timely response is given to the caller Calendar management % Optimisation in Internal event costs Timely finalisation of monthly expenses

Travel Management

• Independently manage electronic calendar and arrangements of travel (Flights/hotels/transportation, etc.) and subsequently file travel expense reports % Optimisation in Travel costs Customer satisfaction on Travel management

Documentation

• Maintain, organize, archive and retrieve files and records • Prepare and edit correspondence, reports, and presentations as required • Maintain data confidence and security by keeping information confidential

Others

• Undertake additional projects as and when necessary like support in organizing company events , research for strategic initiatives etc.

• Provide additional support as needed to other HR Head and Delivery Head

• Ensure participation in training and development activities for self • Welcome guests and customers by greeting them, in person or on the telephone; answering or directing inquiries

• Maintain professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies

• Maintain office supplies inventory by checking stock to determine inventory level% attendance in mandatory trainings for self

Flexible Working Statement:

Flexibility is key to our success. From part-time and compressed hours to different locations, our people work flexibly in ways to suit them. Talk to us about what flexibility means to you so that you’re supported from day one.

Diversity statement

Celebrating our inclusive and diverse culture is core to Diageo’s purpose of “celebrating life every day everywhere”. This purpose is, in itself, inclusive in nature, as it values everybody irrespective of background, disability, religion, gender identity, sexuality or ethnicity. We know that for our business to thrive and for Diageo to realize its ambition, we depend on having diverse talent with a range of backgrounds, skills, and capabilities in each of the 180 countries in which we operate and to reflect our broad consumer base. We view diversity as one of the key enablers that helps our business to grow and our values, purpose and standards set the conditions for us to respect the unique contribution each person brings.