Grade J - Office/ CoreResponsible for processing requisitions, placing orders for goods and services, monitoring orders until the invoice is processed and supplier is paid, and resolving blocked invoice queries, in order to meet the Service Level Agreements and Operational Level Agreements for procurement operations.
Entity:
Customers & Products
Procurement & Supply Chain Management Group
This role will play a critical part in managing the success of EV infrastructure deployment by building out and tracking projects, submitting largescale service and equipment orders, and ensuring accurate financial reporting in SAP. This is an exciting opportunity to work with a cross functional team of highly motivated professionals and to make a quantifiable impact daily. You will engage with the EU/UK pulse network development, execution and finance teams daily, helping them to deliver plans and meet shared goals.
Shift time: 2:00 PM - 11:00 PM IST
Role Responsibilities-
- Process information provided by execution team and create purchase requisitions in SAP
- Monitor purchase orders for accuracy and alignment with requisitions
- Onboard new suppliers onto SAP process
- Verify invoices accuracy
- Coordinate goods receipts with each PR requestor from the execution team
- Verify timely invoice processing and payment date with BP Accenture
- Track vendor change orders and update change order records
- Develop, submit, and manage Project Authorization Forms (PAFs)
- Handle project financial close-out: verify invoices, close purchase orders, prepare cost reports, and manage asset details
- Submit CAPEX and REVEX accruals for contractor-managed projects
- Provide ad hoc financial reports to project managers and asset management
- Lead any technical issues blocking invoice payments
- Leda any technical issues blocking PR creation
- Support with issue resolution with onboarded suppliers
- Support execution team in exporting & locating relevant purchase orders and invoices
- Help recover missing invoices from suppliers
Experience & qualification
- 3 years of relevant experience
- Professional degree, certification or equivalent experience
- Proficiency in SAP systems including SAP PR4
- Understanding of end-to-end P2P process and financial reporting
- Knowledge of process improvement scoping, planning, and delivering/
- Knowledge of data management systems and frameworks
- Experience of applying commercial/cost awareness
- Experience of systematic analysis of root causes of inefficiencies in business process
- Experience in supplier management
- Fully fluent in English
Key stakeholders - You will work mainly with a mature team, based in the UK. They have diverse profiles and background, and all willing to help and implement process improvements.
It is possible that this role would require to also support projects in France and Poland. Those teams are smaller and less mature in the business.
Why Join our team
Diversity sits at the heart of our company and as an equal opportunity employer, we stay true to our mission by ensuring that our place can be anyones place. We do not discriminate based on race, religion, colour, national origin, gender and gender identity, sexual orientation, age, marital status, veteran status or disability status. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application and interview process, to perform crucial job functions, and to receive other benefits and privileges of employment.
Travel Requirement
No travel is expected with this role
Relocation Assistance:
This role is eligible for relocation within country
Remote Type:
This position is not available for remote working
Skills:
Agreements and negotiations, Agreements and negotiations, Analytical Thinking, Building sustainability, Capex Procurement, Category spend profiling, Category Strategy, Commercial Acumen, Communication, Cost modelling, Decision Making, Digital fluency, Invoice Management, Invoice Payments, Market Analysis, Negotiation planning and preparation, Payment and Remittances, PO Tracking, Purchase Order Creation, Purchase Order Management, Purchase Order Processing, Purchase Order Request, Purchase Orders, Purchase Order System, Sourcing strategy {+ 3 more}
