SAP Administrative Coordinator

Entity:

Customers & Products

Job Family Group:

Procurement & Supply Chain Management Group

Job Description:

This role will play a critical part in managing the success of EV infrastructure deployment by building out and tracking projects, submitting largescale service and equipment orders, and ensuring accurate financial reporting in SAP. This is an exciting opportunity to work with a cross functional team of highly motivated professionals and to make a quantifiable impact daily. You will engage with the EU/UK pulse network development, execution and finance teams daily, helping them to deliver plans and meet shared goals.

Shift time: 2:00 PM - 11:00 PM IST

Role Responsibilities-

Process information provided by execution team and create purchase requisitions in SAP
Monitor purchase orders for accuracy and alignment with requisitions
Onboard new suppliers onto SAP process
Verify invoices accuracy
Coordinate goods receipts with each PR requestor from the execution team
Verify timely invoice processing and payment date with BP Accenture
Track vendor change orders and update change order records
Develop, submit, and manage Project Authorization Forms (PAFs)
Handle project financial close-out: verify invoices, close purchase orders, prepare cost reports, and manage asset details
Submit CAPEX and REVEX accruals for contractor-managed projects
Provide ad hoc financial reports to project managers and asset management
Lead any technical issues blocking invoice payments
Leda any technical issues blocking PR creation
Support with issue resolution with onboarded suppliers
Support execution team in exporting & locating relevant purchase orders and invoices
Help recover missing invoices from suppliers

Experience & qualification –

3 years of relevant experience
Professional degree, certification or equivalent experience
Proficiency in SAP systems including SAP PR4
Understanding of end-to-end P2P process and financial reporting
Knowledge of process improvement scoping, planning, and delivering/
Knowledge of data management systems and frameworks
Experience of applying commercial/cost awareness
Experience of systematic analysis of root causes of inefficiencies in business process
Experience in supplier management
Fully fluent in English

Key stakeholders - You will work mainly with a mature team, based in the UK. They have diverse profiles and background, and all willing to help and implement process improvements.
It is possible that this role would require to also support projects in France and Poland. Those teams are smaller and less mature in the business.

Why Join our team?

At bp, we support our people to learn and grow in a diverse and challenging environment. We believe that our team is strengthened by diversity. We are committed to crafting an inclusive environment in which everyone is respected and treated fairly. Diversity Statement: At bp, we provide an excellent environment and benefits such as an open and inclusive culture, a great work-life balance, tremendous learning and development opportunities to craft your career path, life and health insurance, medical care package and many others!

Diversity sits at the heart of our company and as an equal opportunity employer, we stay true to our mission by ensuring that our place can be anyone's place. We do not discriminate based on race, religion, colour, national origin, gender and gender identity, sexual orientation, age, marital status, veteran status or disability status. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application and interview process, to perform crucial job functions, and to receive other benefits and privileges of employment.

Travel Requirement

No travel is expected with this role

Relocation Assistance:

This role is eligible for relocation within country

Remote Type:

This position is not available for remote working

Skills:

Agreements and negotiations, Agreements and negotiations, Analytical Thinking, Building sustainability, Capex Procurement, Category spend profiling, Category Strategy, Commercial Acumen, Communication, Cost modelling, Decision Making, Digital fluency, Invoice Management, Invoice Payments, Market Analysis, Negotiation planning and preparation, Payment and Remittances, PO Tracking, Purchase Order Creation, Purchase Order Management, Purchase Order Processing, Purchase Order Request, Purchase Orders, Purchase Order System, Sourcing strategy {+ 3 more}

Legal Disclaimer:

We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, sex, gender, gender expression, sexual orientation, age, marital status, socioeconomic status, neurodiversity/neurocognitive functioning, veteran status or disability status. Individuals with an accessibility need may request an adjustment/accommodation related to bp’s recruiting process (e.g., accessing the job application, completing required assessments, participating in telephone screenings or interviews, etc.). If you would like to request an adjustment/accommodation related to the recruitment process, please contact us.
If you are selected for a position and depending upon your role, your employment may be contingent upon adherence to local policy. This may include pre-placement drug screening, medical review of physical fitness for the role, and background checks.