Sales Coordinator

Role & responsibilities

3 To save the e-mail, files and other documents given from customer in described customer folder with name of "enquiry number" in that Month where enquiry received

4 To take review of enquiry on defined format from Quality, Technology for feasibility

5 To update part codes against each items in excel for the given enquiry

6 To use updated price master from current Month Pricing folder.

7 Discuss the enquiry created with sales person and take review.

8 To Update Enquiry register once PO is received against the same enquiry number

9 To save all documents of PO under the same enquiry folder, where offer was saved

10 To get reviewed the PO with "Contract review form" from Quality+Technology

11 To do working of PO and put Bebitz part code against PO items and check the prices and quantity with Offer

12 Create new parts for the items if not available, take help of technology if required

13 Upload the So through SOCT tool in SAP and create the SO

14 Discuss the terms with sales to use in Sales Order

15 Put work order text as per quality & technology and discuss with account manager

16 Take print out of Sales order and save the SO in the same folder

17 Cross check each items & WO/SO text against PO

18 Make draft for customer for Sales Order confirmation with exceptions or for any points which need clarification and/or confirmation from customer.

19 Take review from sales for the draft.

20 Extract report Monthly for open order, Booked order and save in the defined folder month wise.

21 Learn to create the Monthly dashboard and get confirm from Manager

22 Send the invoice & packing list, MTR, BL copy to customer after dispatch. Ensure the details from account manager. (Send PO wise commercial where ever applicable)

23 Prepare status of Open orders asked from customer or if assigned by account manager. Follow up with PPC for status

24 Get reviewed the status given by PPC.

25 Update the complaint received from customer in Claim register under guidance of account manager

26 Ensure the correctness of complaint and get reviewed the complaint from a/c manager and send and follow up for the response from internal department and report to account manager

Preferred candidate profile