Sales Co-Ordinator- Export

Role and Responsibilities

1. Able to create, compile and generate all commercial pre - post shipment, export documentation.

2. Generate quotation, ODS, AO, Export checklists, Commercial Invoice.

3. Must have good knowledge of all export related documentation

4. Filing / checking shipping bills, Bill of lading, Custom Invoice etc.

5. Use the commercial knowledge of Inco terms, HS codes, LC , shipping cost, country of origin certificate , FCL/LCL, high sea sale etc. to insure an error free documentation .

7. Ability to generate & register new IEC code and ports

8. Be able to track and validate pre / post shipment incentives like advance license/EPCG/MEIS/duty drawback etc.

9. Can understand and operate with AEO certification.

10. Logistics management should be able to handle logistic management, Finding/ Managing / Negotiating with CHA/ forwarder, make comparison statements, and track shipments.

11. Communication with clients and agent through whats app etc.

12. Send quotations, draft documents, final documents, complaint handling documentation, claim forms etc.

13. Data entry in ERP system (presently Microsoft AX) Client, contact, Machine, Size, ODS, AO etc. creation in AX.

14. To coordinate with other departments within the company – taking planning commitment, dispatch commitment, packing note etc. with production / planning / dispatch, commercial terms & LC confirmation from finance & accounts.

15. ERP AX data – The data to be collected and received in required format followed by on time updation in ERP AX

16. PAN India Target sheet data collection – consolidation of data collected and received from All domestic & export customers with the help of sales team

17. MIS report of target sheet and sales to be published to CRM / management on daily, weekly, quarterly, half yearly and yearly basis

18. Training program - To give training to different department on advance excel whenever required.

Non-Critical Role and Responsibilities

19. Generate & update misc. reports & presentation.

20. Shipment tracker, Commission tracker, Quotation tracker, Commission sheet, Collection report, AR report, Target & Projection report, CRM presentation preparation.

21. Maintain proper filling system & documentation.

22. Timely collection & settlement of agent commission bills.

23. Timely collection & settlement of CHA bills.

24. Keep all information confidential as guided by reporting authority

25. Timing & accuracy level should be high.