7 Export Coordinator Jobs

Role and Responsibilities 1. Able to create, compile and generate all commercial pre - post shipment, export documentation. 2. Generate quotation, ODS, AO, Export checklists, Commercial Invoice. 3. Must have good knowledge of all export related documentation 4. Filing / checking shipping bills, Bill of lading, Custom Invoice etc. 5. Use the commercial knowledge of Inco terms, HS codes, LC , shipping cost, country of origin certificate , FCL/LCL, high sea sale etc. to insure an error free documentation . 7. Ability to generate & register new IEC code and ports 8. Be able to track and validate pre / post shipment incentives like advance license/EPCG/MEIS/duty drawback etc. 9. Can understand and operate with AEO certification. 10. Logistics management should be able to handle logistic management, Finding/ Managing / Negotiating with CHA/ forwarder, make comparison statements, and track shipments. 11. Communication with clients and agent through whats app etc. 12. Send quotations, draft documents, final documents, complaint handling documentation, claim forms etc. 13. Data entry in ERP system (presently Microsoft AX) Client, contact, Machine, Size, ODS, AO etc. creation in AX. 14. To coordinate with other departments within the company – taking planning commitment, dispatch commitment, packing note etc. with production / planning / dispatch, commercial terms & LC confirmation from finance & accounts. 15. ERP AX data – The data to be collected and received in required format followed by on time updation in ERP AX 16. PAN India Target sheet data collection – consolidation of data collected and received from All domestic & export customers with the help of sales team 17. MIS report of target sheet and sales to be published to CRM / management on daily, weekly, quarterly, half yearly and yearly basis 18. Training program - To give training to different department on advance excel whenever required. Non-Critical Role and Responsibilities 19. Generate & update misc. reports & presentation. 20. Shipment tracker, Commission tracker, Quotation tracker, Commission sheet, Collection report, AR report, Target & Projection report, CRM presentation preparation. 21. Maintain proper filling system & documentation. 22. Timely collection & settlement of agent commission bills. 23. Timely collection & settlement of CHA bills. 24. Keep all information confidential as guided by reporting authority 25. Timing & accuracy level should be high.

Create Packing list and invoice. Negotiate with all clearing agents. Preparation of Pre /Post shipment export documents

We're Hiring: Senior Associate LCL Exports (Night Shift) Location : Gurgaon Shift Timings : 4:00 PM 2:00 AM IST (Monday to Saturday) Are you ready to take your export operations career to the next level ? Join our dynamic cross-border logistics team as a Senior Associate – LCL Exports and play a key role in managing Less than Container Load (LCL) shipments across international markets. This is a high-impact role where precision, proactiveness, and communication are critical. You’ll work at the intersection of operations, customer service, and international freight—coordinating with freight forwarders, customs brokers, overseas agents, and internal teams to ensure smooth cargo movement from origin to destination. Key Responsibilities: Handle end-to-end LCL export operations: bookings, stuffing schedules, cargo readiness, and documentation. Monitor shipment lifecycles, ensure adherence to cut-off timelines (VGM, SI, port deadlines, etc.). Coordinate with global partners, freight forwarders, and customs agents. Manage shipping documentation (HBL, MBL, invoices, packing lists). Troubleshoot and resolve shipment delays or operational issues. Maintain trackers, MIS, and share timely updates with relevant stakeholders. Follow SOPs and suggest process improvements to boost efficiency. What We’re Looking For: 2–4 years of LCL export operations experience (freight forwarding/shipping/logistics). Bachelor's degree in Commerce, Logistics, International Business, or similar. Strong knowledge of INCOTERMS , export documentation & ocean freight processes. Proficiency in MS Excel/Google Sheets & structured communication via email. Excellent written & verbal communication skills. Comfortable working night shifts and taking full ownership of shipments. Why Join Us? Be part of a fast-growing logistics team driving global operations. Get hands-on exposure to US trade lanes , last-mile processes, and CFS coordination. Work in an environment that values ownership, speed, and process excellence . Attractive compensation with growth opportunities for high performers.

Acknowledge the enquiry from customer /Agent. Studying customer /agent requirements. Taking rates from Shipping line / Overseas agent as per the INCOTERM. Giving quotations to customer by keeping reasonable margin. Negotiation with agents for better rate/ Service. Book the shipment based on shipper/agent's convenient schedule. Follow up with shipping line / agent for ETA, ETD, Transit time etc. Updating customers on each shipment's progress till the shipment arrives/is delivered.Candidates from Calicut region is preferred. Hands of experience of export operation,Pricing in freight forwarding is required. Excellent communication skills. Good English fluency in speaking and writing. Decision-making skills. Any degree related to logistics (preferred).

About the Role: We are looking for a highly motivated and detail-oriented Export Coordinator / Sales Assistant to join our team. This role will focus on building and maintaining relationships with international clients, ensuring smooth communication, and keeping track of client requirements and facilities. The ideal candidate should be fluent in English and Hindi, Knowledge of foreign languages is a big advantage, possess basic Microsoft Office skills, and be eager to learn and grow in an export sales environment. Key Responsibilities: Client Communication: Regularly contact and maintain strong relationships with clients, ensuring their requirements and expectations are met. Tracking Client Needs: Keep track of client requirements, facilities, and preferences, and provide regular updates. Sales Assistance: Support the sales team in export-related activities and client inquiries, ensuring that the necessary information is shared efficiently. Documentation & Reporting: Use basic Microsoft Office tools like Excel and Word to maintain accurate records, reports, and client files. Multitasking: Handle various administrative tasks simultaneously, ensuring tasks are completed in a timely manner. Email Etiquette: Correspond professionally and efficiently with clients via email, ensuring prompt and clear communication. Qualifications Bachelors degree in Commerce, Business, International Trade, or a related field. Previous experience in export sales & coordination is mandatory preferably in Building materials industry. Excellent organizational and multitasking abilities. Attention to detail and accuracy. Proficiency in MS Office (Word, Excel, Outlook). Familiarity with export documentation and regulations is a plus. Skills Strong , verbal, written and personal communication and interpersonal skills. SAP & Export documentation is an advantage but not mandatory International trade regulations is an advantage but not mandatory MS Office suite Interpersonal communication

Export Coordinator Position Overview: We are seeking a detail-oriented and highly organized Export Coordinator to join our dynamic team. The ideal candidate will play a key role in managing international shipping operations (excluding LATAM regions), ensuring documentation accuracy, and coordinating logistics activities in a fast-paced environment. Key Responsibilities: Prepare complete shipping documentation, including packing lists, commercial invoices, and any additional documents required for international shipments outside LATAM. Review system data to verify the accuracy of shipment details such as weights, order quantities, and pricing. Distribute shipping documents to internal teams and external customers in a timely manner. Communicate and coordinate with logistics carriers and freight forwarders to arrange shipments at company expense; follow up to ensure receipt of Bill of Lading for duty drawback purposes. Create and maintain electronic files for all export orders and shipments. Maintain updated tracking for all shipments and secure proof of export documentation. Perform other duties and special projects as assigned by the Logistics Manager or Director. Qualifications: Strong written and verbal communication skills. Highly organized with the ability to work independently. Ability to thrive in a fast-paced, deadline-driven environment with shifting priorities. Strong sense of urgency and flexibility to meet changing deadlines. High attention to detail and strong problem-solving abilities. Proficiency in Microsoft Office Suite (Word, Excel, Outlook). Preferred Attributes: Previous experience in export coordination, international logistics, or shipping operations is highly desirable. Familiarity with documentation requirements for international shipping is a plus. Requirements: Good written and verbal communication skills. Must be well organized and an independent worker. Must work well in a fast-paced environment with dynamic requirements and priorities. Strong sense of urgency; flexibility in meeting deadlines. Attention to detail and problem solving skills. Competency in MS Office tools such as Word, Excel and Outlook.

Coordinate and monitor all export shipments from order to delivery.Prepare and verify export documentation including invoices, packing lists, certificates of origin, bills of lading, and customs declarations. Interested candidate call on 9650577774 Required Candidate profile Liaise with freight forwarders, customs brokers, and third-party logistics providers. Track shipments and resolve issues related to delays, customs clearance, or transportation.