As a Receptionist, you are the face and first point of contact for any organization. Your role is crucial in creating a welcoming and professional environment for visitors, clients, and staff alike. Your primary duties involve greeting guests, managing phone calls, and handling inquiries efficiently and courteously. Furthermore, you will coordinate front-desk activities, ensuring all administrative tasks are completed accurately and delivered with high quality in a timely manner. An ideal candidate should have outstanding communication and customer service skills, with the ability to maintain a positive attitude even under pressure. Attention to detail, as well as an aptitude for data entry and managing office equipment, are essential.
Responsibilities
- Greet visitors and direct them to the appropriate staff or department.
- Answer, screen, and forward incoming phone calls related to general inquiries.
- Provide basic and accurate information in response to customer questions.
- Handle and distribute incoming and outgoing mail and deliveries.
- Maintain office security by logging visitors and following established procedures.
- Coordinate meeting room availability and arrange necessary refreshments for guests.
- Assist in preparing and organizing documents and presentations as needed.
- Keep the reception area tidy and presentable, with all necessary materials available.
- Monitor and manage office supplies inventory, placing orders when necessary.
- Support the administrative team with projects and tasks as required.
- Utilize office equipment such as printers and fax machines effectively.
- Liaise with other departments to ensure smooth communication and operations.
Requirements
- Proven work experience as a Receptionist or in a similar role.
- Excellent organizational and multitasking abilities across varying tasks.
- Proficiency in Microsoft Office Suite, including Word, Excel, and Outlook.
- Strong verbal and written communication skills are essential.
- Customer service attitude with direct experience in client-facing roles.
- Experience with office equipment such as printers and fax machines.
- High school diploma; additional qualification in Office Administration is a plus.
Job DetailsRole Level: Mid-Level Work Type: Full-Time Country: India City: Telangana Company Website: https://www.talentmate.com Job Function: Administrative Support Company Industry/Sector: Recruitment & StaffingWhat We Offer
About The Company
Searching, interviewing and hiring are all part of the professional life. The TALENTMATE Portal idea is to fill and help professionals doing one of them by bringing together the requisites under One Roof. Whether you're hunting for your Next Job Opportunity or Looking for Potential Employers, we're here to lend you a Helping Hand.ReportDisclaimer: talentmate.com is only a platform to bring jobseekers & employers together. Applicants are advised to research the bonafides of the prospective employer independently. We do NOT endorse any requests for money payments and strictly advice against sharing personal or bank related information. We also recommend you visit Security Advice for more information. If you suspect any fraud or malpractice, email us at abuse@talentmate.com.
