Reception cum Admin | Paints and Waterproofing

Desired

Job

Managerial

• Manage the COOs calendar, appointments, meeting schedules, and reminders.
• Coordinate and plan end-to-end domestic and international travel for the COO, including flights, accommodations, transport, and itinerary.
• Process reimbursements, travel claims, and ensure timely clearance of invoices related to the COOs office.

Administrative

• Ensure smooth functioning of the office through effective coordination with vendors and service providers.
• Handle regular administrative troubleshooting resolve minor issues related to housekeeping, office utilities, maintenance, and infrastructure with prompt follow-up.
• Maintain office assets and equipment; track AMC schedules, repairs, and replacements.
• Ensure availability of essential office supplies such as stationery, pantry items, etc., and manage vendor procurement as needed.

IT

• Coordinate with internal IT teams and/or external vendors to resolve technical issues promptly.
• Ensure seamless functioning of systems such as the internet, printers, laptops, biometrics, and other IT assets.

Vendor

• Liaise with vendors for services like housekeeping, IT support, supplies, etc.
• Manage end-to-end invoice collection, verification, submission, and follow-up for payment release.

Front Office & Reception Management

• Greet and assist visitors, ensuring a warm and professional welcome.
• Manage incoming calls, direct them appropriately, and handle general inquiries.
• Maintain visitor records, issue visitor passes, and ensure front desk protocols are followed.

Coordinate courier/dispatch services and manage incoming/outgoing mail.

Desired

• Excellent communication and coordination skills
• Strong time-management and multitasking ability
• High attention to detail and professional discretion
• Problem-solving mindset and ability to work independently
• Proficiency in MS Office (Outlook, Excel, Word, PowerPoint)