Reception cum Admin | Paints and Waterproofing Zydex

2.0 - 5.0 years

3 - 5 Lacs

gurugram

Work from Office

Desired Qualification and Experience - Graduate in any discipline with 35 years of experience in an administrative role, preferably supporting senior leadership. Job Description - Managerial Support & Travel Coordination Manage the COOs calendar, appointments, meeting schedules, and reminders. Coordinate and plan end-to-end domestic and international travel for the COO, including flights, accommodations, transport, and itinerary. Process reimbursements, travel claims, and ensure timely clearance of invoices related to the COOs office. Administrative & Office Management Ensure smooth functioning of the office through effective coordination with vendors and service providers. Handle regular administrative troubleshooting resolve minor issues related to housekeeping, office utilities, maintenance, and infrastructure with prompt follow-up. Maintain office assets and equipment; track AMC schedules, repairs, and replacements. Ensure availability of essential office supplies such as stationery, pantry items, etc., and manage vendor procurement as needed. IT & Infrastructure Coordination Coordinate with internal IT teams and/or external vendors to resolve technical issues promptly. Ensure seamless functioning of systems such as the internet, printers, laptops, biometrics, and other IT assets. Vendor & Invoice Management Liaise with vendors for services like housekeeping, IT support, supplies, etc. Manage end-to-end invoice collection, verification, submission, and follow-up for payment release. Front Office & Reception Management Greet and assist visitors, ensuring a warm and professional welcome. Manage incoming calls, direct them appropriately, and handle general inquiries. Maintain visitor records, issue visitor passes, and ensure front desk protocols are followed. Coordinate courier/dispatch services and manage incoming/outgoing mail. Desired Skills - Excellent communication and coordination skills Strong time-management and multitasking ability High attention to detail and professional discretion Problem-solving mindset and ability to work independently Proficiency in MS Office (Outlook, Excel, Word, PowerPoint)

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