R&D Procurement - Assistant Manager

Job Description

Job Description: Pending PR review/Analysis (Qty, Material code, Brand, MOQ, Others) Floating inquiries to multiple vendors (RFQ) Upon receipt of quotes, prepare price comparison sheet Suggest alternate wherever applicable to user department & share COAs Track AVD status from user department Submit necessary documents with approval to Buyers team to create POs Follow-up with buyers' team for timely completion of POs Coordinate with vendor for documents in order to create new vendor code in MDG Sharing open orders details to user and follow up for Spot and Phase order from suppliers. Follow-up with vendors for import shipments Follow up for Shipping documents with vendor and forwarding to logistics for clearance. Review shipping documents & nominate FF with logistics Organise technical writeup/Import License from user department & share to logistics for import shipment clearances Follow-up with logistics for shipment delivery at site Co-ordinate for Bond-to-Bond shipments with Vendors, Buyers, & IDT team to generate Bill of Entry Supporting documents from vendor to apply impot license /NOC Monthly Meetings with critical vendors PO amendment clearance & invoice queries with vendors Vendor payments follow with finance for a clear understanding and update status to vendor, also follow for advance payments. Communication with vendors through regular meetings and discussions to understand their challenges and support (monthly) Addressing the issues with WH team to timely submitting the invoices to finance Follow up for RWC and DTA endorsement documents from IDT and sharing the same to vendors Conduct due diligence by verifying documents such as SOW/MSA Coordinate with users to obtain necessary approvals from the HOD and finance to comply audit. Group Negotiations for common vendors (Weekly connect) Share pending POs to vendors on monthly & get the updates Share delivery schedule to user department on timely Arrange vendor meetings to discuss on pending orders, new product qualification, negotiations.... Follow up with finance for pending payments Address quality issues raised by users and taking care of material rejection activities Identify AVD for existing brands & share COAs to end user team Arrange AVD samples from vendors for evaluation Follow-up with user team for AVD qualification and implement for cost savings Update Savings file on regularly & submit to HOD (Monthly) Generate spend report on Monthly to present on department review meetings (Monthly) Share high ageing POs to users to short close (Monthly) Follow up with user to get update on POs to be short closed Support finance on any invoice queries for accounting purposes (Monthly) Verifying and provide clearance to BRM to create new material codes Weekly Meetings with CFT (R&D) Show more Show less