Purchase Executive

Job Purpose:

Xpertz Ankur Lighting

Key Responsibilities:

1. Procurement & Sourcing

- Procure lighting components, fixtures, drivers, LEDs, profiles, wires, accessories, packaging, and consumables

- Source materials from local vendors, manufacturers, importers, and job workers

- Obtain multiple quotations and prepare comparative statements

- Negotiate prices, delivery schedules, credit terms, and replacements

2. Purchase Order Management

- Raise Purchase Orders (POs in ERP/Zoho as per approved indents

- Share PO with vendors and ensure acknowledgement

- Track open POs and follow up for timely dispatch

- Ensure urgent and project-based material requirements are prioritized

3. Coordination with Internal Teams

- Coordinate with Production for BOM and production planning

- Coordinate with Sales & Projects for project-specific materials

- Coordinate with Stores for GRN, shortages, and rejections

- Coordinate with Accounts for invoice verification and payment follow-ups

4. Vendor Management

- Maintain approved vendor list for lighting and electrical materials

- Evaluate vendor performance on price, quality, delivery, and service

- Develop alternate vendors to avoid dependency and delays

- Resolve vendor-related issues and discrepancies

5. Inventory & Cost Control

- Monitor stock levels to prevent production stoppage or overstocking

- Support cost optimization through alternate sourcing and bulk purchasing

- Ensure material procurement aligns with company budgets and targets

6. Documentation & Compliance

- Maintain complete purchase documentation (PO, GRN, Invoice, Challan)

- Ensure GST compliance, correct HSN codes, and pricing accuracy

- Support internal audits and statutory inspections

7. System & Reporting

- Update all purchase-related entries in ERP/Zoho accurately

- Prepare daily and monthly purchase MIS

- Share pending PO, aging, and vendor reports with management

Desired Skills & Competencies:

- Strong negotiation and vendor handling skills

- Good understanding of lighting and electrical materials

- Ability to handle multiple priorities and urgent requirements

- Strong follow-up and coordination skills

- Proficiency in MS Excel and ERP/Zoho systems

Qualification & Experience:

- Education: Graduate / Diploma in Commerce, Supply Chain, or Engineering

- Experience: 25 years in purchase role, preferably in lighting, electrical, or manufacturing industry