Purchase Cum Logistics Manager

Job Description

A. Purchase & Inventory Management 1. Order Management - Check and acknowledge new orders received. - Validate order specifications and timelines with internal stakeholders. 2. Stock Assessment - Check material availability at warehouse before initiating procurement. - Coordinate with stock keeper for real-time inventory status. 3. Procurement Execution - Generate and issue Purchase Orders (PO) to approved vendors. - Identify and source materials from alternate or new vendors when required. 4. Vendor Management - Regular follow-ups with vendors for timely delivery of ordered materials. - Negotiate and secure the best rates and lead times without compromising on quality. 5. Quality Control - Coordinate QC inspection of incoming materials before acceptance. - Ensure non-conforming materials are promptly handled. 6. Material Receipt & Documentation - Receive materials as per PO and quality standards. - Enter purchase invoices accurately into the ERP system (e.g., ERP Next). B. Logistics & Dispatch 7. Transport Coordination - Arrange cost-effective and timely transportation for outgoing materials. - Coordinate with transporters for vehicle availability and delivery timelines. 8. Sales Documentation - Create Sales Invoices accurately in line with dispatch details. - Ensure all documentation (Invoice, GR, E-way Bill, etc.) is complete and compliant. 9. Dispatch Oversight - Oversee timely dispatch of material to clients or project sites. - Ensure proper packaging, labeling, and handling instructions are followed. 10. Delivery Monitoring - Follow up with transporters/customers to confirm safe and timely delivery. - Resolve any logistics or transit-related issues proactively. C. Strategic Sourcing & Cost Optimization - Identify opportunities for cost savings through vendor negotiations and bulk procurement. - Source other consumables or project-specific materials as per need, at best possible prices and within defined timelines. - Build a database of reliable vendors for different categories of material. Skills & Qualifications: - Proven experience (2–5 years) in purchase and logistics, preferably in a manufacturing or project-based industry. - Strong negotiation, vendor management, and documentation skills. - Familiarity with ERP systems (preferably ERPNext). - Proficiency in MS Excel and inventory tools. - Ability to manage deadlines and multi-task efficiently.