Purchase And Supply Chain Manager - Solar

Role & responsibilities

1. Procurement & Purchasing

• Identify, evaluate and onboard qualified suppliers for electrical and solar materials (modules, inverters, cables, BOS, switchgear, transformers, etc.).
  
• Float RFQs, prepare comparative statements, and finalize vendors based on price, technical compliance, delivery timelines, and quality.
  
• Negotiate commercial terms, warranty conditions, payment terms, and logistical requirements.
  
• Develop annual procurement plans based on project pipeline and sales forecasts.
  
• Ensure timely issuance of Purchase Orders (POs) and work orders.
  

2. Supply Chain & Inventory Management

• Maintain optimum inventory levels across central stores and project sites.
  
• Plan and monitor inbound & outbound logistics of critical electrical components.
  
• Track material consumption vs. BOQ and raise alerts on shortages or deviations.
  
• Coordinate with warehouse teams for material safety, proper storage, and periodic physical verification.
  

3. Vendor Management

• Build and manage relationships with key vendors, OEMs, and contractors.
  
• Conduct vendor audits for quality, delivery performance, and service support.
  
• Maintain vendor database, rate contracts, and SLAs for long-term supply assurance.
  
• Resolve disputes related to quality issues, delays, and contractual non-compliance.
  

4. Technical Evaluation (Electrical Engineering Expertise)

• Evaluate technical datasheets, drawings, and certifications of electrical components.
  
• Validate supplier proposals against project specifications, standards, and client requirements.
  
• Work closely with design and engineering teams to ensure material compatibility.
  
• Conduct FAT (Factory Acceptance Tests) or coordinate third-party inspection when required.
  

5. Cost Control & Commercial Management

• Analyze project budgets and align procurement costs with approved BOQ.
  
• Develop cost-saving strategies through bulk purchases, vendor consolidation, or alternative sourcing.
  
• Track price trends of copper, aluminium, PV modules, and other key materials.
  
• Ensure procurement is compliant with GST, taxation, and statutory requirements.
  

6. Coordination with Internal Teams

• Liaise with project managers, design engineers, and planning teams to understand material requirements.
  
• Ensure timely delivery of critical items to avoid site delays or project cost overruns.
  
• Provide periodic procurement status reports and dashboards to management.
  

7. Documentation & Compliance

• Prepare and maintain procurement records, contracts, inspection reports, delivery challans, GRNs, and warranty documents.
  
• Ensure purchased materials comply with IS/IEC standards and relevant safety codes.
  
• Implement procurement SOPs, risk management procedures, and quality assurance systems.
  

8. Logistics & Transportation

• Finalize transporters, negotiate freight rates, and ensure safe, timely delivery.
  
• Manage import procedures, customs clearance, and documentation (if applicable).
  
• Plan route mapping, packaging standards, and insurance for high-value equipment.
  

9. ERP / Software & Process Automation

• Use ERP systems (SAP, Tally, Zoho, Odoo, etc.) for procurement planning and MIS reports.
  
• Track POs, GRNs, vendor payments, and project-wise material allocation.
  
• Implement digital procurement practices for transparency and efficiency.

Preferred candidate profile

Educational Qualification

• Bachelors Degree in Electrical Engineering (B.E / B.Tech Electrical).
  
• Additional certification in Supply Chain / Materials Management (desirable).
  
• MBA in Operations / Supply Chain is an added advantage.
  

Experience

• 7–9 years

  of experience in Procurement, Vendor Management, and Supply Chain Management.
• Proven experience in

  electrical EPC, solar EPC, construction, or industrial projects

  .
• Hands-on expertise in sourcing

  electrical components

  : cables, switchgear, transformers, solar modules, inverters, BOS items, etc.
• Prior experience in

  project-based procurement and BOQ analysis

  preferred.

Technical Skills

• Strong understanding of electrical materials, specifications, drawings, datasheets, and standards (IS/IEC).
  
• Ability to evaluate technical compliance and coordinate with engineering teams.
  
• Familiar with

  vendor audits, quality inspections, factory acceptance tests (FAT)

  .
• Knowledge of logistics planning, warehousing, and inventory control.
  

Commercial & Negotiation Skills

• Strong negotiation skills with suppliers and contractors.
  
• Experience in preparing RFQs, comparison sheets, rate contracts, and long-term procurement agreements.
  
• Understanding of GST, taxation, commercial terms, warranties, and statutory compliance.
  

Software & Tools

• Proficiency in

  ERP systems

  (SAP, Zoho, Odoo, Tally, etc.).
• Good command of MS Excel, MS Project, and analytical tools.
  
• Ability to prepare MIS reports, dashboards, and procurement forecasts.
  

Behavioural Competencies

• Result-oriented with a focus on cost control and timely delivery.
  
• Strong communication, interpersonal, and vendor relationship management skills.
  
• High level of integrity, professionalism, and ethical procurement practices.
  
• Ability to work under pressure and manage multiple projects simultaneously.
  

Leadership Qualities

• Proven ability to lead purchase & SCM teams.
  
• Capable of coordinating cross-functional teams (Engineering, Projects, Finance, Quality).
  
• Strong decision-making and problem-solving ability.
  

Other Preferences

• Willingness to travel for vendor visits, inspections, and site coordination.
  
• Good understanding of the solar industry and upcoming technologies (preferred).
  
• Candidates from

  EPC / Solar / Power / Electrical manufacturing

  backgrounds are highly suitable.