Proposal Coordinator

Job Description

AtkinsR alis Ireland is seeking a Proposal Coordinator to join our busy team. The ideal candidate will have bid preparation experience, and a background in the engineering / construction sector while not essential would be an advantage. The role is suited to a commercially aware multitasker who can organise and prioritise assigned bids. An excellent communicator, they will coordinate inputs from a wide variety of stakeholders for all aspects of proposal preparation, ensuring quality and compelling bids are submitted in a timely manner. The Proposal Coordinator will engage with Directors, Bid and Project Managers, our Proposal and Marketing Team, and colleagues in other countries. Various teams will provide technical expertise, project knowledge and background to support you to prepare and secure winning bids. We re looking for that special combination of skills and experience that make for a good Proposal Coordinator. We need the planner & project manager, communicator, analyst, and completer finisher with an eye for detail. Being creative and diverse in our thinking is part of what gives us the competitive edge, and you will be at the heart of delivering new value propositions for our growing client base. Requirements: Track record of coordinating successful PQQ and SQ submissions. Demonstrable experience at proposal coordinator level demonstrating the delivery of successful outcomes. Experience of structured bid processes and using these consistently to drive high quality submissions (desirable). Demonstrable coordination of multi-disciplinary team inputs to deliver winning bids (PQQs and ITTs) on time. Excellent communication skills - written, verbal and presentation. Some commercial awareness / understanding. Ability to undertake tasks within demanding timescales. Commitment to quality and attention to detail. Ability to produce concise, compelling narrative for PQQs and SQ submissions. Maintain bid library of previous responses. Responsibilities: Researching tender opportunities and tracking, monitoring, and managing tender portals and frameworks as required. Collaborating with Directors, Bid and Project Managers, and the Proposal and Marketing team as required to establish, monitor, and track client relationships, opportunities, and bid progress. Supporting the Directors, Bid and Project Managers, and the Proposal team to deliver quality bid submissions. Working with the wider team to ensure adoption of the latest techniques and tools in the delivery of successful bids. Uploading bid / PQQ / SQ submissions in a timely manner. Development of organisation charts, CVs and case studies for bid submissions. Create and manage SharePoint sites and MS Teams sites for bid activities. Ensure compliance with Atkins procedures and the development and adoption of best practice. Proactive involvement in the development and implementation of initiatives to improve the quality and cost effectiveness, system compliance and success of PQQs/SQs. The Individual: Must be having 7 to 15 years of relavant experience. A proven track record of successfully delivering PQQs / SQs Results orientated, inspiring, hard-working, and flexible, who works well as part of any bid team. Excellent interpersonal and communication skills with the ability to communicate well at all levels and in all forums from one-to-ones through to group workshops. Great influencing skills so that the expert knowledge they hold is maximised on each opportunity they work on. A mobile and flexible individual available to manage and deliver to time schedules driven by submission deadlines and client demands. Ability to maximise the use of tools such as Office365, InDesign, MS Project, MS Dynamics CRM, and industry recognised sales techniques such as Miller Heiman. Degree level and equivalent professional qualifications (desirable). Behavioural Competencies: Self-starting, motivated and resourceful. A natural competitor, highly motivated and ambitious for the success of the team. Ability to effectively manage own time. Willingness to own problems and take responsibility for delivery. Natural networker. Strong delivery culture - time and quality. Excellent interpersonal and communication skills. Ability to think outside the box and generate new and innovative ideas. Ability to organise and motivate across multi-disciplinary teams to achieve Win Work objectives. What We Can Offer You: Varied, interesting and meaningful work. A hybrid working environment with flexibility and great opportunities. Opportunities for training and, as the team grows, career progression or sideways moves. An opportunity to work within a large global multi-disciplinary consultancy on a mission to change the ways we approach business as usual. Worker Type Employee Job Type Regular