Project Description Writer

Job title: Win Work Project Description Writer

Years of experience: 2 to 4 years (A/E/C proposals)

Reports To (title): Proposal Managers (USA & India) and Win Work Team Lead (India)

Role: Expected functions

Develop compelling, compliant project descriptions and case studies that evidence client

outcomes and align to scoring criteria. Own the build-out of project sheets and narratives across

pursuits, integrating metrics, roles, methods, and benefits.

Job Duties: Responsibilities

• Translate RFP evaluation criteria into structured project write-ups; build go-by outlines and

storyboards with proposal team.

• Interview PMs/SMEs to capture scope, approach, innovations, schedule/budget adherence,

and measured outcomes.

• Author and edit 12 page project sheets; ensure compliance with page limits, font/margin

rules, and tab naming.

• Maintain evidence tables (references, KPIs, safety metrics, awards) and cross-check against

compliance matrices.

• Deadline & Task Management.

• Collaborate with Graphics on infographics, timelines, maps, and process visuals that

reinforce the narrative.

• Perform quality checks and coordinate color reviews; incorporate consolidated comments

and finalize for production.

• Take constructive feedback and apply it to enhance the delivery.

• Curate and maintain a searchable library of approved project descriptions; retire outdated

content during closeout.

Scope of the job role: Level of work and its importance to the organization

COMPLEXITY (Variety or uniqueness of tasks; relative difficulty or importance of

work performed; size of unit supported, etc.)

Manages multiple project narratives across concurrent pursuits; applies judgment to highlight

differentiators and de-risk gaps.

DECISION-MAKING (Supervision received; independent judgment or initiative;

consequence of error)

Works under Proposal Manager guidance; decides on structure, tone, and emphasis; flags risks

and proposes mitigations.

WORKING WITH OTHERS (Titles and number of personnel; type of direction

given)

Coordinate with designers on graphic elements and data calls to subs for project examples.

INTERNAL CONTACTS (Required interaction/relationship with others within the

organization)

Technical Leads/PMs, Proposal Managers, Graphics, Compliance/Forms, Capture/BD, Legal for

sensitive claims.

EXTERNAL CONTACTS (Required interaction/relationship with others outside the

organization)

Subconsultant partners for project information and approvals; occasional client reference

coordination as directed.

Minimum Requirements

EDUCATION AND EXPERIENCE

• Bachelors degree in Communications, English, Journalism, Marketing,

Engineering/Architecture or related field.

• 24 years experience writing A/E/C project narratives and SOQ content.

SPECIAL SKILLS

• Expert writing and editing; ability to synthesize technical detail into client-outcome language.

• Proficiency with MS Word/PowerPoint; working knowledge of Adobe InDesign and shared

content libraries.

• Familiarity with compliance matrices, color reviews, and IQR processes.

• American English grammar proficiency & editing skills.

COMPETENCIES

• Client Service, Commitment, Communication, Innovation & Continuous Improvement,

Professionalism, Quality, Teamwork.