Project Coordinator / Project Planning Executive

Role Overview

• The Project Coordinator will support the Projects Department in planning, scheduling, monitoring, and reporting project activities. The role requires proficiency in MS Project and Excel to track timelines and ensure smooth coordination across internal teams. This role does not involve direct client interaction but focuses on backend planning, execution support, and reporting.

Key Responsibilities

• Develop, maintain, and update project schedules using MS Project and Excel trackers.
• Coordinate with internal teams Design, Production, Procurement, Dispatch, and Site to ensure project activities progress as planned.
• Prepare and circulate weekly/monthly progress reports and dashboards for management review.
• Track project milestones, deliverables, and flag deviations or delays proactively.
• Maintain documentation of drawings, approvals, daily site updates, and project records.
• Assist Project Managers in monitoring manpower, material readiness, and site progress.
• Ensure adherence to project timelines, quality standards, and process compliance.
• Coordinate with finance/billing team for project-related documentation.
• Support in identifying process gaps and recommending improvements in project planning & control.

Requirements & Qualifications

• Bachelors Degree / Diploma in Civil Engineering, Architecture, Interior Design, or a related discipline.
• 2 years of relevant experience in Construction / Interior Projects / Modular Furniture industry.
• Strong proficiency in MS Project & MS Excel (scheduling, Gantt charts, progress tracking, data reporting).
• Good knowledge of project workflows from design stage to execution and handover.
• Strong organizational and coordination skills.
• Ability to handle multiple projects simultaneously.
• Excellent written and verbal communication (for internal reporting & team coordination).
• Detail-oriented, proactive, and structured in approach.

Preferred Industry Background

• Construction / Interior Projects / Modular Furniture companies.
• Exposure to project execution teams, site updates, and project documentation.