Project Coordinator CEO Office

About Group Bayport

Role Overview

We are looking for a sharp, structured, and proactive individual to support cross-functional initiatives across the Group. The role requires someone who can attend key meetings, capture actionable discussions, convert them into structured documentation and JIRA tasks, and ensure timely follow-up and closure.You will work closely with the CEO Office and Business Enablement team, acting as the central point for project tracking, communication, and accountability.

Key Responsibilities

• Meeting Participation & Documentation
• Attend business and project meetings across functions.
• Capture accurate notes, decisions, and action items.
• Refine minutes with the Business Enablement lead for circulation.
• Action Management & Tracking
• Translate meeting outcomes into JIRA tasks and maintain dashboards for visibility.
• Follow up with task owners on open items and dependencies.
• Maintain weekly status trackers and highlight delays or risks.

Coordination and Expediting

• Acting as a bridge between multiple teams (Tech, Ops, Product, CS, HR, etc.).
• Ensuring project momentum through structured follow-ups and clear communication.
• Support the CEO Office in driving critical initiatives end-to-end.

Reporting & Insights

•  Summarize weekly updates and progress highlights.
•  Assist in preparing presentations, dashboards, and status reports.

Skills & Competencies

• Strong organizational and communication skills
• Ability to summarize complex discussions clearly and concisely
• Detail-oriented with a structured, analytical approach
• Working knowledge of JIRA, Confluence, and project management tools
• Comfortable coordinating across tech and business functions
• Advanced Excel/Google Sheets and PowerPoint proficiency

Preferred Background

•  2–5 years of experience in:
• CEO Office / Project Coordination / Business Operations roles
• Expediting or PMO-style coordination across teams
• Technical background (Engineering or IT exposure) preferred

What Success Looks Like

• All meetings and decisions are documented and tracked.
• Action items are followed through to closure without reminders.
• Leadership gains improved visibility into ongoing work.
• You become a reliable “second brain” for the CEO Office.