Project Coordinator

Ascensus is the leading independent technology and service platform powering savings plans across America, providing products and expertise that help nearly 16 million people save for a better today and tomorrow
Section 1: Position Summary We are seeking a highly organized and proactive Project Coordinator to support the planning, execution, and delivery of projects across departments The Project Coordinator will work closely with project managers and team members to ensure project goals are achieved on time, within scope, and within budget Section 2: Job Functions, Essential Duties and Responsibilities Assist in the development and maintenance of project documentation, including timelines, schedules, and meeting notes Coordinate meetings, prepare agendas, and track action items and deliverables Monitor project progress and provide regular up to stakeholders Manage project-related administrative tasks such as scheduling, resource tracking, and file organization Assist with budget tracking, expense reporting, and procurement processes Support communication between internal teams, external partners, and clients Identify potential risks or delays and escalate issues to the project manager as necessary Help ensure projects adhere to frameworks and all documentation is maintained appropriately for each project Use project management software/tools to track progress and manage tasks At Ascensus we are guided by our Core Values of People Matter, Quality First and Integrity Always They inspire us every day to prioritize an environment of respect for those we serve and one another and should be visible in your actions on a day-to-day Supervision N/A Section 3: Experience, Skills, Knowledge Requirements Required Qualifications: Associate or Bachelors degree in Business Administration, Project Management, or a related field 13 years of experience in a project coordination or administrative support role Strong organizational and multitasking skills Excellent written and verbal communication Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Smartsheet Ability to work independently and as part of a team Preferred Qualifications: Project Management Professional (PMP) or CAPM certification is a plus Experience in [industry, eg IT, construction, healthcare] is preferred Familiarity with Agile or Scrum methodologies For all virtual remote positions, in order to ensure associates can effectively perform their job duties with no distractions, we require an uninterrupted virtual workspace and there is also an expectation of family care being in place during business hours Additionally, there is an internet work speed requirement of 25 Mbps or better for individual use If more than one person is utilizing the same internet connection in the same household or building, then a stronger connection is required If you are unsure of your internet speed, please check with your service provider Note: For call center roles specifically, it is a requirement to either hardwire your equipment directly to the internet router or ensure your workstation is in close proximity to the router Please ensure that you are able to meet these expectations before applying We are proud to be an Equal Opportunity Employer Be aware of employment fraud All email communications from Ascensus or its hiring managers originate from @ or @ email addresses We will never ask you for payment or require you to purchase any equipment If you are suspicious or unsure about validity of a job posting, we strongly encourage you to apply directly through our website