Project Coordinator

Adaptive Engineering Solutions

1 - 2 years

2 - 6 Lacs

ahmedabad

Posted:None| Platform:

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Skills Required

procurement water treatment project management asset management scm technical support stp logistics scada data entry

Work Mode

Work from Office

Job Type

Full Time

Job Description

Required Academics Diploma/Degree EC/IC/ Electrical Required Experience 1-2 years in Solar Project in SCM, Site Execution, Project Management. Travel Partially Applicant Female/Male

Roles & Responsibilities:

Project Coordination & Support
- Assist in preparing project execution plans and schedules
- Coordinate with internal teams and external stakeholders for smooth project flow and updates
- Maintain project trackers and update progress reports
Documentation & Technical Support
- Prepare documentation for client submissions and internal approvals
- Ensure proper filing and version control of project documents
Procurement & Vendor Follow-up
- Assist Project Manager in preparing material planning
- Follow up with vendors or internal procurement teams for timely delivery of raw materials
- Coordinate with logistics or transporters for dispatch and delivery tracking
Material Management
- Track records of material delivery, inspection reports, and manufacturing progress
- Coordinate client inspection activities, maintain records of client change requests during inspection, and circulate them to the respective department for resolution
- Support in resolving discrepancies or quality issues during inspection
Client & Team Communication
- Schedule meetings and prepare minutes of meetings (MoMs)
- Communicate updates and action items to relevant stakeholders
- Assist in preparing presentations and reports for client reviews
Invoicing & Payment Support
- Coordinate with finance for invoice preparation and submission
- Track payment milestones and follow up with clients for approvals
- Maintain records of invoicing and payment status

Skill set:

Strong organisational and multitasking abilities
Good communication and interpersonal skills
Attention to detail and problem-solving mindset
Ability to work collaboratively in a fast-paced environment
Data Analysis & Reporting
- Excel Advanced Functions VLOOKUP, INDEX-MATCH, conditional formatting
- Basic Data Visualization Charts, graphs, dashboards
Microsoft Excel Data entry, formulas, pivot tables, charts, project tracking
Microsoft Word Documentation, report writing, formatting
Microsoft PowerPoint Creating presentations for clients and internal reviews
Microsoft Outlook Email communication, calendar scheduling

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