Project / Back Office / Sales Coordinator

Job Description – Project Coordinator

Department: Operations & Projects

Location: Dabhasa, Padra, Vadodara
Company: PRIMA Equipment – Detect. Monitor. Analyse. From Reliability to Sustainability™

Position Overview

PRIMA Equipment is seeking a Project Coordinator to manage all post-order activities for Pollution, Safety & Environment Monitoring Equipment.
This role ensures seamless execution from Order Receipt to Installation & Handover, acting as the single point of contact for customers and coordinating across internal teams.

Key Responsibilities

1. Post-Order Receipt & Review

• Receive customer Purchase Orders (POs) and review against Final Offers.
• Identify and communicate any gaps between PO and Final Offer to internal teams and customers.
• Coordinate with Customer & Accounts Team regarding Performance Bank Guarantee (PBG), if applicable.

2. Order to Production Flow

• Release approved orders to Production.
• Update project activities and milestones in the project management software.

3. Internal Coordination

• Collaborate with Production, Procurement, Sales, and Logistics Departments to ensure timely material readiness and dispatch planning.
• Work with Accounts Team for billing, financial documentation, and PBG compliance.
• Schedule and lead regular project review meetings.

4. Customer Communication & Documentation

• Act as the single point of contact for customers during project execution.
• Provide timely updates on project status, timelines, and requirements.
• Arrange and coordinate pre-installation site inspections & readiness checks in coordination with the Service Team.
• Prepare and submit required technical, commercial, and statutory documents.

5. Dispatch & Installation

• Approve freight and release dispatch instructions.
• Coordinate with Logistics, Installation, and Service Teams for smooth execution.
• Ensure customer confirmation and satisfaction at each stage.

Candidate Profile

• Graduate (any stream) or Diploma holders.
• 2–5 years of experience in Project Coordination / Order Management / Customer Handling preferred.
• Strong communication, follow-up, and multitasking skills.
• Ability to coordinate across multiple departments and manage multiple projects simultaneously.
• Proficiency in MS Office and project management software is desirable.
• Organized, detail-oriented, and proactive.

Why Join PRIMA Equipment?

• Work in a fast-paced, impact-driven environment.
• Contribute to Reliability to Sustainability™ initiatives in industrial monitoring.
• Be part of a team that values execution excellence and customer satisfaction.

Job Types: Full-time, Permanent, Fresher

Pay: ₹15,000.00 - ₹35,000.00 per month

Benefits:

• Cell phone reimbursement
• Commuter assistance
• Food provided
• Internet reimbursement
• Life insurance
• Provident Fund

Application Question(s):

• Briefly describe your experience in project coordination or order management, if any.
• If Experienced, How do you track multiple projects/orders and coordinate with different teams?
• Reason for leaving your current role?
• Current CTC?
• Expected CTC?
• If selected, from when can you join?
• Your 3-year career goal / personal objective?

Language:

• English (Preferred)

Work Location: In person