Project Administrator – F/M/X

Are you ready to play a pivotal role in the success of HRIS projects within a dynamic consulting environment? At Amaris Consulting (ACT), we are looking for a Project Administrator to join our team in Pune. You will ensure smooth project operations, accurate invoicing, and efficient resource planning — all while keeping our projects on track.

Your Missions

Project Administration

-Receive, configure, and maintain project setups in our project administration tools.

-Set up and monitor project tracking according to contractual agreements.

-Identify and resolve any data discrepancies or anomalies.

-Serve as the main point of contact to coordinate information flow between teams throughout --the project lifecycle.

Invoicing and Financial Tracking

-Plan and manage payment milestones to align with project schedules.

-Verify monthly invoices to ensure they reflect the actual work delivered.

-Set up invoicing systems on client platforms as required.

-Monitor payment status to ensure timely collection.

-Prepare activity forecasts to align project resources with timelines.

Consultant Planning and Utilization

-Support the planning and allocation of consultants across projects.

-Track consultant occupancy and utilization rates, raising alerts when needed to optimize workload distribution.

Profile

Skills and Qualifications

-Advanced proficiency in Microsoft Excel (complex formulas, pivot tables, data analysis).

-Knowledge of VBA and Power Automate is an advantage.

-Familiarity with ERP systems.

-Problem Solver: Proactively identify gaps and recommend improvements.

-Collaborator: Work effectively with consultants, project managers, and clients.

-Communicator: Strong written and verbal communication skills.

-Detail-Oriented: High level of accuracy and organizational skills.

-Proactive and Curious: Eager to learn and take initiative.

-Result-Driven: Focused on achieving goals and delivering quality outcomes.

Experience

-Minimum one year of experience in project administration, resource management, or a PMO role.

-Fluency in English is required.

What we offer

-An international community bringing together 110+ nationalities.

-An environment where trust has a central place: 70% of our key leaders started their careers at the first level of responsibilities.

-A robust training system with our internal Academy and 250+ available modules.

-A vibrant workplace that frequently gathers for internal events (afterworks, team buildings, etc.).

-Strong commitments to CSR notably through participation in our WeCare Together program.

Ready to make an impact? Join us and contribute to the success of our consulting projects at Amaris Consulting (ACT).

Amaris Consulting is proud to be an equal-opportunity workplace. We are committed to promoting diversity within the workforce and creating an inclusive working environment. For this purpose, we welcome applications from all qualified candidates regardless of gender, sexual orientation, race, ethnicity, beliefs, age, marital status, disability, or other characteristics.