Procurement Executive

The Procurement Executive is responsible for sourcing, negotiating, and purchasing materials, equipment, and services required for company operations. The role ensures cost-effective procurement, timely delivery, and vendor relationship management while maintaining quality and compliance standards.

Roles & Responsibilities:

• Calling for quotations from Vendors for item s/equipment to be purchased, based on Purchase requests form Stores or intending departments from authorized person.
• Following up with parties to get atleast 3 quotations as per the purchase procedure.
• Summarizing quotations to determine L1 & put up for approval / sanction, obtain approvals. As per Procurement & Stores Manual.
• Going to Market for purchases / Cash purchases / collection of items / quotes.
• Preparing POs on BOS follow up of POs with suppliers till they effect supplies.
• Making entries and updating registers and purchase records.
• Prepare Inter office note to clear Invoice for payments to suppliers till they effect supplies.
• Search new suppliers for items required.
• Coordination with inter-department for material requirement.
• Generating different daily, weekly and monthly
• Preparing the requirement of evaluation, comparison sheet.
• Know-your-vendor details forms to be arranged before all the orders.
• Working with finance department for accounts payable regarding supplier and vendor invoices
• Prepare the evaluation report, Purchase orders Capex, Purchase order Capex Import, etc all supported documents for necessary approvals.
• Interface employees to solve quality issues, including rejected materials.
• Compile MIS report to prepared Monthly basis to stock and research all stock discrepancies, cycle count and adjust stock accordingly.
• Responsible and accountable for overall quality, safety and security of operations in the assigned area of work.
• Responsible for reporting to his supervisors occurrences, events, violations and acts that may affect safety, security and company reputation.
• Perform other duties as assigned by Manager -Procurement.
• Should have experience working on SAP

EDUCATIONAL QUALIFICATIONS :

• Bachelors degree
• Diploma in Engineering

RELEVANT EXPERIENCE :

• 3 or more years of experience in Procurement/Admin /Vendor management coordination.
• Flexible schedule, willing to work overtime as needed.
• Proficiency in Microsoft Excel (data analysis, formulas, pivot tables) and PowerPoint