Personal Secretary

Designation - Personal Secretary

Gender

Budget - 60-65k upto

Location - Mumbai (Maharashtra)

Core responsibilities

• Calendar and Schedule Management:

  Maintain and manage the MD's complex schedule, schedule appointments, and prevent double-booking.

• Meeting Coordination:

  Organize and coordinate meetings, including booking venues, preparing agendas, and taking meeting minutes.

• Travel Arrangement:

  Arrange and book all travel, including flights, hotels, and visas, for the MD and potentially other staff.

• Correspondence and Communication:

  Handle incoming and outgoing correspondence via email and phone, acting as a liaison between the MD and internal departments or external stakeholders.

• Document Preparation:

  Prepare, edit, and format documents, reports, and presentations.

• Administrative Support:

  Perform various administrative tasks, such as managing contact databases, maintaining files, and conducting research for the MD.

• Confidentiality:

  Handle all company and personal information with the utmost discretion and professionalism.

Key skills and qualifications

• Skills:

• Excellent organizational and time-management skills
• Strong written and verbal communication skills and Shorthand is required
• High level of discretion and professionalism
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Ability to multitask and prioritize effectively
• Proactive and able to work independently

Qualifications:

• A Bachelor's degree is often preferred.
• Previous experience as a personal assistant or in a similar administrative role is a plus.
• Flexibility to work beyond regular hours is sometimes required.

Age:

Years of experience: