Personal Assistant To Managing Director

Rayzon Solar

4 - 9 years

6 - 10 Lacs

surat

Posted:6 hours ago| Platform:

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Skills Required

secretarial activities calendar management fixing appointments travel arrangements letter drafting mom ea

Work Mode

Work from Office

Job Type

Full Time

Job Description

Role & responsibilities:

Manage and maintain the Directors calendar schedule meetings, appointments, and events, ensuring optimal time management.
Coordinate and prepare materials for meetings, including agendas, presentations, and minutes.
Handle incoming emails, phone calls, and correspondence on behalf of the Director, ensuring timely follow-up.
Arrange and coordinate domestic and international travel, including tickets, accommodation, and itineraries.
Maintain confidentiality and handle sensitive information with discretion.
Liaise with department heads, staff, clients, and external partners for meetings and communications.
Monitor and manage daily office requirements for the Director (files, approvals, communication flow).
Draft letters, reports, and official communication as directed.
Support in organizing company events, reviews, and conferences when required.
Track pending tasks and deadlines for the Director and provide timely reminders.

Qualifications and Skills:

Bachelor’s degree in Business Administration or related field preferred.
Proven experience (3–5 years) as a Personal Assistant, Executive Assistant, or similar role.
Excellent organizational and multitasking skills.
Strong written and verbal communication abilities.
Proficient in MS Office (Word, Excel, PowerPoint, Outlook) and calendar tools.
Discretion, professionalism, and attention to detail.
Ability to work under pressure and handle confidential information effectively.

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