Purchase Executive

A **Purchase Executive** (or **Procurement Executive**) plays a key role in managing the procurement process for an organization, ensuring that goods and services are purchased at the best possible prices, quality, and within required timelines. Below is a typical job description for a Purchase Executive: Job Overview**: The **Purchase Executive** is responsible for managing the end-to-end procurement process, ensuring that materials, goods, and services are acquired at the best prices, in a timely manner, and according to company standards and specifications. The role involves vendor management, order processing, inventory control, and ensuring compliance with internal policies and external regulations. Key Responsibilities: 1.Procurement & Purchase Management - Identify and evaluate potential suppliers/vendors. - Source materials, goods, and services according to project or business needs. - Negotiate with suppliers on pricing, payment terms, and delivery schedules. - Place orders, ensuring that purchase orders are properly documented and tracked. - Monitor order fulfillment and delivery to ensure timely receipt of goods. 2. Vendor Management: - Develop and maintain strong relationships with key suppliers and vendors. - Evaluate supplier performance on quality, cost, and delivery timelines. - Resolve any issues related to orders, quality, or payment disputes with suppliers. - Maintain an updated database of suppliers and their contact details. 3. Inventory & Stock Management: - Monitor inventory levels and reorder supplies as necessary to avoid stockouts. - Track and manage the stock levels, ensuring timely reordering to maintain smooth operations. - Keep an eye on excess inventory to prevent overstocking. 4. Cost Control: - Conduct cost analysis to identify cost-saving opportunities. - Negotiate best pricing and payment terms to reduce procurement costs. - Maintain records of procurement expenses and track against the budget. 5. Documentation & Reporting: - Ensure all procurement-related documents (purchase orders, receipts, vendor contracts, etc.) are accurate and properly filed. - Prepare regular procurement reports for management, including cost analysis and supplier performance metrics. 6. Compliance & Quality Control - Ensure compliance with company policies, procurement standards, and industry regulations. - Perform quality checks on delivered goods to ensure they meet specifications and quality standards. - Address non-compliance issues with vendors or internal stakeholders. 7. Collaboration: - Work closely with other departments such as Finance, Accounts, and Production to ensure smooth procurement operations. - Communicate procurement requirements and timelines to internal stakeholders. Qualifications: - Educational Requirements: - Bachelor's degree in Business Administration, Supply Chain Management, or a related field. - Certification in Procurement (e.g., CIPS, CPIM) is a plus. - Experience: - 3.5+ years of experience in procurement, purchasing, or supply chain management. - Experience with supplier negotiation and cost management is highly desirable. - Skills & Abilities: - Strong negotiation and vendor management skills. - Excellent communication and interpersonal skills. - Proficient in procurement software, MS Office (Excel, Word), and ERP systems. - Attention to detail and ability to prioritize tasks. - Strong organizational and time management skills. - Ability to work independently as well as part of a team. Job Type: Full-time Pay: ₹30,000.00 - ₹40,000.00 per month Schedule: Day shift Work Location: In person