Personal Assistant to Director

Job Title: Personal Assistant (PA) to Director

Location: Gurugram, HR
Employment Type: Full-time
Reports To: Director
Start Date: Immediate joiner

Job Summary:

We are seeking a highly organized, proactive, and professional Personal Assistant (PA) to provide comprehensive administrative and personal support to the Director. The ideal candidate will be detail-oriented, discreet, and capable of managing a wide range of tasks in a fast-paced environment. This role is crucial in ensuring the Director's time is effectively managed and day-to-day operations run smoothly.

Key Responsibilities:

• Diary & Schedule Management: Organize and manage the Director’s calendar, including scheduling meetings, appointments, and travel.
• Email & Communication Management: Monitor, prioritize, and draft responses to emails and correspondence on behalf of the Director.
• Travel Coordination: Arrange domestic and international travel, including flights, accommodation, transportation, and itineraries.
• Meeting Support: Prepare agendas, take minutes, and follow up on action points from meetings.
• Document Management: Draft, format, and proofread documents, reports, and presentations.
• Confidential Support: Handle confidential information with discretion and maintain the highest levels of confidentiality at all times.
• Liaison: Act as the first point of contact between the Director and internal/external stakeholders.
• Task & Project Support: Assist with personal and business-related projects as required.
• Office Management Assistance: Provide general administrative support and coordinate with other departments to ensure smooth operations.

Skills & Qualifications:

• 2 years of proven experience as a Personal Assistant or Executive Assistant, ideally at Director.
• Excellent written and verbal communication skills.
• Strong organizational and time-management abilities.
• High level of discretion, integrity, and professionalism.
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook) and digital collaboration tools.
• Ability to multitask and prioritize workload effectively.
• Calm under pressure and able to handle urgent or sensitive matters tactfully.
• Flexible, proactive, and adaptable to changing priorities.
• Experience in manufacturing and construction industry.

Job Type: Full-time

Pay: ₹25,000.00 - ₹30,000.00 per month

Benefits:

• Leave encashment

Application Question(s):

• 2 years of proven experience as a Personal Assistant or Executive Assistant, ideally at Director
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook) and digital collaboration tools
• Excellent written and verbal communication skills
• Calm under pressure and able to handle urgent or sensitive matters tactfully
• Experience in manufacturing and construction industry
• What your current in hand salary

Work Location: In person