Personal Assistant to Chief Design Officer

Company Description

Established in 2022, we are an AD featured, boutique Interior Design firm based in Porvorim, Goa. We believe in crafting beautiful yet practical spaces that reflect the individuality of each client. We undertake end to end interior designing projects for residential and commercial clients.

Role: Personal Assistant To Chief Design Officer

The Personal Assistant to the Chief Design Officer (CDO) will play a crucial role in supporting the CDO in managing their time, priorities, and activities. 

1. Project Coordination and Execution

• Project Management

  : Assist in overseeing key design projects, ensuring deadlines and milestones are met, and coordinating with relevant departments or teams.

• Workflow Management

  : Help track design project timelines, ensuring all tasks are completed on schedule and that the CDO is kept informed of progress.

• Design Team Liaison

  : Serve as a point of contact between the CDO and the design team, ensuring communication flows smoothly and efficiently, and facilitating the exchange of ideas and updates.

2. Stakeholder Management

• Client and Partner Communication

  : Help maintain professional relationships with external clients, vendors, or collaborators by scheduling meetings, handling inquiries, and ensuring follow-ups are made.

• Confidentiality

  : Handle sensitive information with discretion, maintaining confidentiality in all communications and documents.

3. Financial and Budgetary Support

• Budget Assistance

  : Assist the CDO with managing design-related budgets, processing invoices, tracking expenses, and ensuring that costs are kept within the designated limits.

• Vendor Management

  : Coordinate with external vendors or suppliers involved in design or branding projects, ensuring timely delivery of services and products.

4. Strategic Planning Support

• Research & Data Collection

  : Conduct research on industry trends, competitors, design innovations, or potential partnerships to help inform the CDO’s strategic decisions.

• Reporting

  : Gather data for reports and performance metrics, assisting in the preparation of presentations or strategy decks.

5. Confidential and High-Level Support

• Strategic Input

  : Provide support in the preparation of high-level materials for meetings, including board meetings, leadership discussions, and external presentations.

• Problem-Solving

  : Assist the CDO in solving operational or logistical challenges as they arise, helping to keep the design operations running smoothly.

Key Skills and Qualities:

• Organization and Time Management

  : Exceptional organizational and time-management skills to balance multiple priorities and meet deadlines.

• Communication

  : Strong verbal and written communication skills, with the ability to interact with diverse stakeholders professionally.

• Discretion and Confidentiality

  : Ability to maintain discretion when dealing with confidential or sensitive information.

• Attention to Detail

  : High attention to detail.

• Tech-Savviness

  : Proficiency in productivity tools like Microsoft Office, Google Suite.

Qualification & Experience Level:

The role of the Personal Assistant to the Chief Design Officer is integral to the smooth functioning of the CDO’s office and the success of Unornamented.