Personal Assistant

Personal Assistant

Key Responsibilities:

1. Executive & Personal Support

• Manage the Founders’ calendars, meetings, and travel plans with precision.
• Handle correspondence, calls, and emails with the utmost confidentiality.
• Prepare briefs, presentations, and meeting minutes, and ensure timely follow-ups.
• Act as the first point of contact for internal teams, business partners, and VIPs.
• Organize and maintain structured records and documentation.

2. Villa & Lifestyle Management

• Oversee day-to-day operations of the Founders’ villa, ensuring smooth functioning and high standards.
• Supervise household staff, security, drivers, and external vendors.
• Manage procurement of supplies, home essentials, and hospitality arrangements.
• Coordinate property maintenance, repairs, and upgrades with vendors or service providers.
• Ensure the villa is always guest-ready and maintains luxury standards.

3. Travel & Logistics

• Plan and manage domestic and international travel, including flights, accommodations, and ground transportation.
• Prepare detailed itineraries, manage travel documentation, and handle expense reporting.

4. Confidentiality & Discretion

• Maintain the highest level of confidentiality and discretion in all matters.
• Handle sensitive information with integrity and professionalism.

5. Personal & Financial Coordination

• Manage petty cash, villa-related expenses, and vendor payments.
• Liaise with finance teams for reconciliations, documentation, and approvals.
• Assist the Founders with personal errands, appointments, and day-to-day needs.

Desired Profile:

• Graduate / Postgraduate in Business Administration, Hospitality, or related field.
• 5–10 years of experience as a Personal Assistant, Executive Assistant, or similar role supporting Founders, CXOs, or UHNWIs.
• Exceptional organizational, interpersonal, and communication skills.
• Tech-savvy with proficiency in MS Office, scheduling tools, and villa management software.
• Discreet, adaptable, and able to anticipate needs proactively.
• Polished, professional demeanor with a service-oriented mindset.
• Comfortable working in high-pressure, fast-paced environments and beyond standard hours when required.