Personal Assistant

Role & responsibilities:

Outline the day-to-day responsibilities for this role.

Job Title

Department

Experience Required

Location

Reports To

Gender

Number of Openings

Job Summary

The Office Coordinator / Personal Assistant provides comprehensive administrative, organizational, and coordination support to ensure smooth daily office operations and effective time management for leadership. This role requires strong multitasking, communication, and problem-solving skills.

Key Responsibilities

Administrative & Office Coordination

• Manage day-to-day office operations and supplies
• Coordinate meetings, appointments, and calendars
• Maintain records, files, and documentation
• Handle correspondence (emails, calls, letters)
• Liaise with vendors, service providers, and staff

Personal Assistant Support

• Manage executive schedules and reminders
• Prepare agendas, reports, and presentations
• Handle travel arrangements and expense tracking
• Follow up on tasks, deadlines, and commitments
• Act as a point of contact between executives and stakeholders

Task & Priority Management

• Track tasks, priorities, and deliverables
• Ensure deadlines are met and actions are followed up
• Support planning and execution of projects
• Maintain confidentiality and discretion at all times

Skills & Qualifications

• Proven experience as an Office Coordinator or Personal Assistant
• Strong organizational and time-management skills
• Excellent written and verbal communication
• Proficiency in MS Office / Google Workspace
• Ability to multitask and prioritize effectively
• High level of professionalism and confidentiality

Qualifications

• Bachelor’s degree in Business Administration or related field
• Experience supporting senior management
• Familiarity with task management and scheduling tools

Key Competencies

• Attention to detail
• Problem-solving
• Proactive and self-driven
• Adaptability and reliability

Preferred candidate profile:

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