Personal Assistant

Job Summary:

and able to work flexible hours, including late evenings when required.

Key Responsibilities:

Administrative & Secretarial Support

• Manage and maintain the MDs calendar, including scheduling meetings, appointments, and travel arrangements.
• Prepare agendas, take minutes, and follow up on action items from meetings.
• Draft, review, and manage correspondence, emails, and presentations on behalf of the MD.
• Handle confidential documents and ensure sensitive information is managed appropriately.
  

Coordination & Communication

• Act as a first point of contact for internal and external stakeholders.
• Coordinate with department heads, clients, vendors, and other business associates.
• Support in planning and organizing events, business trips, and family functions when required.
  

Personal Assistance

• Manage personal tasks and errands for the MD as assigned (e.g., appointments, personal travel, family-related work).
• Oversee household or family-related administrative tasks when necessary.
  

Office Management

• Maintain organized filing systems, both digital and physical.
• Ensure timely submission of expense reports and reimbursements.
• Coordinate with office support staff for smooth day-to-day operations.
  

Other Duties

• Assist in preparing reports, presentations, and business proposals.
• Handle ad hoc assignments as directed by the MD.
• Be available for late working hours as per business needs.
  

Key Skills & Competencies:

• Excellent written and verbal communication skills.
• Strong organizational and multitasking abilities.
• High level of discretion and confidentiality.
• Strong interpersonal skills to interact effectively at all levels.
• Proactive approach with the ability to anticipate needs.
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
  

Qualifications & Experience:

• Bachelors degree

  (Degree/ Post Graduation in Communicative English preferred)

  .
• Minimum 10–15 years of experience as a Personal Assistant, Executive Assistant, or in a similar administrative role.
• Prior experience supporting senior leadership in a family-run business is an advantage.
  

Working Hours:

• Flexible working hours with late sitting as per MD’s schedule.
  

Personal Attributes:

• Trustworthy and dependable.
• Presentable and professional demeanor.
• Calm under pressure and capable of handling urgent situations.
• Strong sense of responsibility and ownership.