Payroll Manager

Position Title:

Function

Location:

Job Purpose:

Manager Payroll (Domestic)

Payroll Management

• End-to-End Payroll Management (input consolidation, processing, disbursement and accounting):

Ensure accurate and timely payroll processing for 25,000+ employees, including flight crew, ground staff,

and corporate teams. Maintain extensive knowledge of the payroll functions and responsible for the payroll processing operations

• Statutory Compliance:

Ensure full compliance with PF, ESI, PT, TDS, and other applicable labor laws and aviation-specific regulations. Strong knowledge of Income Tax (Declaration, Proof, Regime, Form-16, 24Q and 26Q)

• Payroll Vendor Coordination (Payroll, Compliance & BRE) :

Collaborate with payroll outsourcing partners to maintain service quality, ontime salary processing, disbursement and resolve discrepancies.

• Team Leadership:

Lead and manage a team of payroll professionals, fostering accountability and continuous improvement.

• Audit Support:

Liaise with internal, external, and statutory auditors, ensuring timely and accurate data submission.

• Reporting & Analytics:

Deliver payroll MIS, cost breakdowns, and function-wise reports to support strategic decision-making. Assist Payroll & Benefits Lead in the month end close process including preparation of accruals,

reconciliations, and analytics

• Business Expense Management (CTC and Non CTC):

Oversee business expense reimbursements - CTC and Non-CTC, (e.g., travel, allowances, crew-related expenses). Ensure accurate accounting, policy compliance, and timely disbursement.

• Year End Activities / FBP Management

Any other additional responsibility could be assigned to the role holder from time to time as a standalone project or regular work. The same would be suitably represented in the Primary responsibilities and agreed between the incumbent, reporting officer and HR.

Skills/Qualities Required

• Quantitative Acumen
• Strong Interpersonal skills
• Analytical Approach
• Strong Negotiation Skills
• Process Orientation
• Competitor Awareness

Key Performance Indicators

• Payroll Accuracy Rate - % of payroll processed without errors
• Payroll Timeliness - % of payrolls processed and disbursed on or before due date
• Statutory Compliance Score - Timely and accurate filing of PF, ESI, PT, TDS, etc.
• Audit Compliance - Number of audit observations/NCs related to payroll
• Employee Query Resolution TAT - Average turnaround time for resolving payroll-related queries
• Vendor SLA Adherence- % adherence to service level agreements with payroll vendors
• MIS & Reporting Timeliness - Timely submission of payroll reports and analytics
• Expense Reimbursement TAT - Time taken to process and disburse business expense claims

Key Interfaces

Internal

• HR Business Partners - For employee data updates, policy alignment, and issue resolution
• Finance & Accounts - For payroll accounting, reconciliations, and financial audits
• Compliance & Legal - For statutory updates, legal compliance, and audit support
• IT / HRIS Team - For payroll system support, automation, and data integrity

External

• Operations & Crew Management - For crew-specific payroll inputs, validations, and coordination
• Payroll Outsourcing Partners - For payroll processing, compliance management, and disbursement
• Statutory Bodies - For statutory filings, inspections, and compliance reporting
• Auditors - For payroll audits, data submissions, and compliance reviews
• Benefits & Insurance Vendors - For deductions, reimbursements, and employee benefits coordination

Educational and Experience Requirements

Minimum Education requirements

Experience

Minimum

Desired

• 5-6 years of experience in HR analytics, data management with focus on Payroll Management
• Experience in the aviation sector is an added advantage
• SAP-HR (payroll) knowledge