Payroll Manager

Job Description

Job Purpose: To ensure timely completion of statutory compliance, Payroll and Compensation processes for employees in India with accuracy. The role holder will be responsible for being the point of contact between the Group HR and the business for managing and employee Relations, address concerns, mediate conflicts, and foster a positive workplace culture. Location: Gummidpoondi, Tamil Nadu Experience: Min. 15 years Benefits: Township accommodation provided, Insurance, Mediclaim and accident insurance KRAs - 1. Payroll Management, superannuation, taxation, statutory compliance, and audits Payroll Processing & Compliance Ensure timely and accurate payroll processing while adhering to labor laws and tax regulations. Employee Benefits Administration Manage salary structures, bonuses, and statutory benefits like PF, ESI, and gratuity. Vendor & Stakeholder Management Coordinate with external payroll service providers and internal HR teams. Audit & Compliance Monitoring Ensure payroll audits are conducted and compliance with government regulations is maintained. Payroll System Management Maintain and optimize payroll software for efficiency and accuracy Process Improvement – Continuously enhance payroll processes for efficiency and accuracy. Reporting & Analysis – Generate payroll reports, analyze trends, and provide insights for cost optimization Employee Query Resolution – Address payroll-related concerns and ensure smooth communication with employees. Taxation & Statutory Compliance – Oversee TDS deductions, income tax filings, and compliance with labor laws. To complete end to end activities related to PF/ ESI for the region. Deduction and Remittance of statutory payments to the authorities before the due date. Compensation & Benefits Administration – Manage salary structures, incentives, and benefits programs. Superannuation/NPS - Ensure timely enrollment, deduction and remittance of superannuation contribution 2. Compensation & Benefits and Manpower budget Salary Review & Adjustments – Manage salary revisions, increments, and benchmarking against industry standard, through ACR process. Budgeting & Cost Management – Working with Unit HRs to finalizing manpower budgets and supporting RHR head in monitoring the manpower budget/cost. Market Trends & Benchmarking – Stay updated on industry compensation trends and best practices. Partner with Compensation BCOE team and get insights on benchmarking data. 3. Employee Records and Personal File Management Employee Records Management – Maintain and update personal files, including contracts, performance records, and statutory documents. Document Organization & Retrieval – Implement efficient filing systems for easy access and retrieval of employee records. Confidentiality & Compliance – Ensure data security and compliance with labor laws and company policies. HR Coordination – Collaborate with HR teams to update records related to promotions, transfers, and exits. Legal & Statutory Documentation – Ensure proper documentation of employee benefits, tax records, and regulatory filings. Audit & Verification – Conduct periodic audits to verify the accuracy and completeness of employee files. 4. HR Policy Cascade, Update, Review and audits Policy Development & Implementation – Design and enforce HR policies that support business objectives and employee well-being on a timely basis. Employee Handbook & Documentation – Maintain updated policy manuals and communicate changes effectively. Ensure updation after every 5 years. Stakeholder Collaboration – Work with leadership and HR teams to align policies with organizational strategy. Training & Awareness Programs – Educate employees on HR policies and best practices Continuous Improvement – Regularly review and update policies to reflect evolving business needs and legal changes. 5. Management of HRIS (Poornata system) Data Management & Security – Maintain accurate employee records on Poornata while ensuring data privacy and compliance with regulations. Ensure WFA report is updated accurately and on time. User Support & Training – Provide guidance to HR teams and employees on system usage and troubleshooting