Order Management Specialist

Job Duties:

• Sales Order Entry into our accounting system
• Review entered orders for accuracy.
• Request prices from US vendors through email or phone.
• Prepare Proforma Invoices and send Purchase Orders to vendors with accuracy within the time frame.
• Revise orders as needed due to delivery date changes, requirement changes or inventory availability
• Constant communication with internal team, confirming orders, informing of shipping date(s), any possible delays, and back orders.
• Provide weekly Order updates to customers.
• Organized and Efficient. Responsible to ensure all orders are on time and routed as per customer requirements. Any delays to be communicated with the team in advance.
• Communicate with vendors to find Order Status, product details and information.
• Prepare Packing Slip, delivery note and Certificate of Origin as per order.
• Work with Customer Portals to confirm orders.
• When applicable, work with freight forwarders for rates and scheduling shipment.
• This is an independent position and must be able to manage clients and vendors in a professional and pleasing manner.

Qualifications & Skills:

• Graduate/Postgraduate from Science discipline especially in Chemistry/Biochemistry, but experienced candidates with other discipline also can apply.
• 4-6 years of experience in Order Processing/order management in a reputed firm in which 2 to 3 years of experience in supply chain management is a

  MUST

  .
• Excellent Organizational Skills and attention to detail.
• Excellent Data entry skills ensuring accuracy of data.
• Excellent Microsoft Excel and Word skills.
• QuickBooks knowledge is an added advantage.

• 100% WFH job

  and people willing to work from home only need to apply. This is a Day time Job but must be willing to spend few hours in the evenings to communicate with US vendors and the team members.
• Strong Spoken/written communication skills in English is a MUST. People who do not meet these criteria do not need to apply.

Preferred candidate profile:

• Graduate/Postgraduate from Science discipline especially in Chemistry/Biochemistry, but experienced candidates with other discipline also can apply.
• 4-6 years of experience in Order Processing/order management in a reputed firm.
• Excellent Organizational Skills and attention to detail.
• Excellent Data entry skills ensuring accuracy of data.
• Excellent Microsoft Excel and Word skills.
• QuickBooks knowledge is an added advantage.