Operations Support & Procurement Lead _Outreach Program

Key Responsibilities

Operations Support

• Provide end-to-end operational support for Outreach Program implementation across hubs and spokes.
• Coordinate with program teams, academic teams, and local institutions for smooth rollout of trainings and workshops.
• Develop and maintain an operational calendar for training schedules, logistics, and resource deployment.
• Ensure timely setup of infrastructure, and other outreach facilities.
• Track, monitor, and report operational progress to the Program Director.

Procurement & Vendor Management

• Lead procurement of training equipment, lab kits, teaching-learning material, and outreach resources.
• Identify, onboard, and manage vendors as per NAMTECH procurement policies.
• Prepare SPRs, MPRs for procurement of Material, Consumables etc as per procurement guidelines of NAMTECH
• Maintain vendor relationships and ensure timely billing of Material and resources, raise GRNs and Financial compliance for payments.
• Monitor inventory levels, track usage, and plan replenishments for hubs and spokes.

Compliance & Documentation

• Ensure procurement and operational processes are aligned with NAMTECH and government advisory guidelines.
• Maintain records of procurement transactions, invoices, contracts, and asset registers.
• Prepare periodic reports (monthly/quarterly) on procurement and operational support.
• Support in budget planning, cost control, and financial reconciliations related to operations and procurement.

Stakeholder Coordination

• Work closely with government departments, industry partners, and academic institutions for seamless operations.
• Coordinate logistics and facilities for workshops, training sessions, and field visits.
• Serve as a key point of contact for troubleshooting operational and procurement-related challenges.

Key Competencies & Skills

• Strong knowledge of operations management and procurement practices.
• Ability to manage multiple tasks and priorities across geographies.
• Excellent vendor negotiation and contract management skills.
• Strong interpersonal and coordination skills with diverse stakeholders.
• Analytical mindset with attention to detail in documentation and reporting.
• Proficiency in MS Office (Excel, Word, PowerPoint) and ERP systems (preferred).